This is a sealed bid invitation from the City of Worcester, Massachusetts, for the supply of dry coarse sand for street sanding. The contract period is for two years, with an option for a third year at the city's discretion. Bidders must submit their bids in a sealed envelope by April 22, 2026, at 10:00 AM local time. The bids will be publicly opened on the same date and time. Key requirements include: - Dry coarse sand meeting specific grading and material composition requirements. - Delivery to the DPW Parks Yard. - An estimated annual quantity of 10,000 cubic yards, with the capability to deliver at least 1,500 cubic yards within any 24-hour period. - Trucks with a minimum capacity of 7 to 8 cubic yards. - A performance bond and a payment bond are required. - Bidders must provide an analysis of the product and samples may be taken. - A one-year warranty on all equipment, materials, and workmanship is required. - Prompt pay discounts will be considered. - The city reserves the right to reject any or all bids and to make awards to the lowest responsible and responsive bidder. - Bidders must certify that their bid is made in good faith and without collusion. - Insurance requirements include commercial general liability, automobile liability, and workers' compensation. - Questions regarding the bid must be directed to Stephen R. McDonald via email at mcdonalds@worcesterma. gov. - Bidders must state the commercial name of the product, manufacturer, trade name, brand name, and quality. - The city reserves the right to make multiple awards with a primary and secondary vendor. - Deliveries are to be made as required by the city from the date of notification. - The contract may be renewed for a third year at the sole discretion of the city. - Bidders must complete and return the entire bid form.
The delivery and/or completion will be made within twelve 12 days from the date of notification by the city, as stated in the bid notice.
The bid notice specifies prompt pay discounts of 30 days, with net payment terms of 45 days.
The bidder guarantees to the city of Worcester all equipment, materials and/or workmanship for a period of one 1 year after final inspection and acceptance, and shall replace promptly any defective equipment, materials and/or workmanship required without additional cost to the city.
Awards will be made to the bidder quoting the lowest net price in accordance with the specifications, and the procurement officer shall award the contract to the lowest responsible and responsive bidder.
The bidder must certify that no official or employee of the City of Worcester is pecuniarily interested in the proposal or contract, and that the bid is made in good faith without fraud or collusion. Additionally, bidders must be responsible and responsive, possessing the capability, integrity, and reliability to perform the contract requirements.
If a bidder withdraws their bid after the specified time and date, they shall forfeit their bid deposit as liquidated damages. Failure to contract and provide a bond within ten days of notification may result in the bidder being deemed to have abandoned the contract, with the bid security becoming the property of the city as liquidated damages.
Samples of the product to be delivered may be taken by a representative of the city, either prior to delivery or while it is being delivered, or from the storage facilities. The bidder agrees to furnish the necessary manual labor, without additional cost, required to assemble the physical samples.
Any prospective bidder requesting a change in or interpretation of existing specifications or terms and conditions must do so within five 5 days, excluding Saturdays, Sundays, and holidays, before the scheduled bid opening date.
