Rink Government Bids & RFPs

Sealed bids must be received by Tuesday, August 25, 2026, at 2:00 p. m. Sealed bids must be received in its entirety by the city of Saratoga Springs, office of the commissioner of accounts, 474 broadway suite 14, saratoga springs, new york, ****, by tuesday august 25, 2026 at 2: 00 p. m.

Vendor invoices must include the city template for an application for payment. Vendor must submit an application for payment within thirty 30 days of the completion of the invoiced tasks. Vendor invoices must include the city template for an application for payment copy attached. Vendor must submit an application for payment within thirty 30 days of the completion of the invoiced tasks.

The contract shall be awarded to the responsive and responsible bidders submitting the best value bid. if the contract is awarded, it shall be awarded to the responsive and responsible bidders submitting the best value bid complying with the conditions and qualifications of the notice to bidders and instructions to bidders.

Bidders must submit required forms at the time of bid submission. Proposals will be screened for completeness and conformance with requirements. Failure to submit the required forms at the time of bid submission may disqualify the bid submission.

Failure to comply with any of the terms or evidence of poor quality or service will be considered cause for discontinuing business. Failure to comply with any of the above terms or any evidence of poor quality or service will be considered cause of discontinuing business with the successful bidder.

Failure to submit required forms, or submitting irregular or nonresponsive bids may lead to disqualification. Failure to submit the required forms at the time of bid submission may disqualify the bid submission.

The ice skating rink must be provided, installed, and maintained from November 9th, 2026, until January 5th, 2027.

The project will be awarded based on the best qualified bid.

The bidding company must be in good standing within their legal jurisdiction.

There will not be a prebid meeting.

Sealed bids will be received on Thursday, August 20th, 2026, at 10:00 a. m. local prevailing time. on thursday, august 20th, 2026, at 10: 00 a. m. local prevailing time.

Bidders are required to comply with the requirements of n. j. s. a. 10: 531 et seq. and n. j. a. c. 17: 27, regarding affirmative action and executive order **** regarding equal opportunity, and with all provisions of the local public contracts law, n. j. s. a. 40a: 111 et. seq. bidders are required to comply with the requirements of n. j. s. a. 10: 531 et seq. and n. j. a. c. 17: 27, regarding affirmative action and executive order **** regarding equal opportunity, and with allprovisions of the local public contracts law, n. j. s. a. 40a: 111 et. seq.

The vendor is required to complete installation of the equipment at least seven (7) days prior to opening to the public, allowing sufficient time for the creation of the ice surface. All equipment is to be removed within five (5) days of closure.

Invoices for services will be submitted to the city in accordance with the contract terms.

The vendor shall provide a repair kit for minor repairs caused by skaters. Major repairs shall be performed by the vendor or vendor representative at no additional cost to the city, assuming proper precautions are taken. Skates that do not pass inspection at the end of each season shall be replaced prior to the following year's opening.

Proposals will be evaluated on qualifications/experience of firm (30 points), proposed ice making/rink design and project schedule (30 points), and pricing/cost (40 points).

Proposals must provide the names, titles, and current contact information for no fewer than three (3) references. The proposing entity's experience and qualifications with regard to designing, installing, and dismantling ice-making equipment during the last 24 months for events of similar size and scope will be evaluated.

The evaluation committee may request a site visit from the submitting entity.

Questions deadline is August 12, 2026.

Failure to comply with any declarative statements (must, shall, will) may result in disqualification. Unauthorized contact with city representatives after solicitation posting may also lead to disqualification.