Keying Government Bids & RFPs

Proposals must be submitted electronically by July 30, 2026, 10:30 AM ET. all proposals shall be submitted electronically at https:burlcobids. ionwave. net by the deadline as specified in the proposal specifications.

Delivery must be made as ordered and in accordance with the terms of the contract. Unless otherwise specified, delivery shall be made within thirty calendar days after receipt of a purchase order by the contractor.

Prompt payment discounts will not be considered in determining the low bid, but may be considered in resolving tied bids. Any notation indicating that the price is net, e. g. , net 30 days, shall be understood to mean only that no prompt payment discount is offered.

The contract includes product warranties. Repaired, replaced or substituted products shall be subject to all terms and conditions for new products set forth in the contract, including product warranties.

The commissioner reserves the right to accept or reject any and all bids, or separable portions of offers, and waive technicalities, irregularities, and omissions if the commissioner determines the best interests of the county will be served.

The commissioner reserves the right to investigate or inspect at any time whether or not the product, qualifications or facilities offered by the bidder meet the requirements set forth in the bid documents. Contractor must be prepared, if requested by the commissioner, to present evidence of experience, ability and financial standing.

Where a site inspection is required by the bid specifications or project definition, bidder shall be required to inspect the site, including environmental or other conditions or existing deficiencies in the installed product, equipment or environment.

The commissioner reserves the right to request from the bidder/contractor representative samples of the product offered at any time prior to or after award of a contract. Samples shall be furnished within the time specified in the request.

Bidder may be disqualified from receiving awards if bidder, or anyone in bidder's employment, has previously failed to perform satisfactorily in connection with public bidding or contracts.

Non-peak periods: 1 business day for imaged checks/vouchers, 3 business days for imaged returns/documents, 7 business days for paper returns/documents. Peak periods: 2 business days for imaged checks/vouchers, 5 business days for imaged returns/documents, 10 business days for paper returns/documents.

Payment will be made electronically via direct deposit. The contractor will be compensated based on keystroke rate or active work time rate, as determined by the state. A 1% procurement efficiency program fee will be remitted quarterly.

Contractor must demonstrate the ability to scale operations up and down, maintain minimum technical infrastructures, employ a trained workforce, and provide a trained information systems representative. All personnel require criminal history record background checks, including fingerprint, credit, and tax filing checks.

Liquidated damages will be assessed for late delivery, failure to perform, staffing inadequacies, and failure to meet specific turnaround times for different document types and periods. Penalties can range from **** to $6,**** per business day.

Failure to comply with data security requirements, including background checks and data handling, could lead to disqualification. Failure to remit procurement efficiency program fees timely may result in contract termination.