Electric Heating Government Bids & RFPs

Sealed bids will be received until 11:00 a. m. Thursday, August 13, 2026. Sealed bids will be received until 11:00 a. m. thursday, august 13, 2026

Payments will be processed after the receipt of a proper invoice from the successful bidder. Payments will be processed after the receipt of a proper invoice from the successful bidder.

The successful bidder guarantees products against defective material or workmanship for at least one year from the date of delivery, and will repair or replace any damages or marring occasioned in transit. every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery.

Awards will be made to the lowest responsive and responsible vendor. he bid will be for the actual items ordered and will be awarded to the lowest responsive and responsible vendor.

Bidders must be aware that all political subdivisions and districts in New York State may be entitled to make purchases from the resulting bid award. bidders must be aware that all political subdivisions, and districts located in the state of new york, may be entitled to make purchases of materials, or supplies from the resulting bid award.

Failure to comply with terms or evidence of poor quality/service may be cause for discontinuing business. If the successful bidder fails to deliver as ordered, the county may purchase from other sources at the bidder's expense. failure to deliver as ordered, the county reserves the right to cancel the contract and purchase the balance from other sources at the successful bidders expense.

Samples may be requested prior to award or before shipments are made. If a sample is not in accordance with specifications, the bid may be rejected or the contract canceled. he county reserves the right to request a representative sample of the item quoted prior to the award or before shipments are made.

A formal protest concerning a pending contract award must be received within five (5) business days after the protesting party knows or should have known of the facts forming the basis of the protest. a formal protest concerning a pending contract award must be received within five 5 business days after the protesting party knows or should have known of the facts that form the basis of the protest.

Saratoga County will reject any bid that does not have a signed statement of required disclosures, representations, and certificates, or a signed proposal page. saratoga county will reject any bid that does not have a signed statement of required disclosures, representations, and certificates that includes the noncollusive bidding certificate, a certificate of compliance with the iranian divestment act, and a certificate for the prevention of sexual harassment, and binds the bidder to their proposal attached.

The period of performance for this project is 90 calendar days from the Notice to Proceed (NTP).

The VA utilizes VISTA to issue purchase orders and liquidate invoices. Electronic submission of payment requests is required.

Warranty information must be provided for all materials prior to installation.

Award will be made to the response most advantageous to the government, with evaluation based on Technical, Past Performance, and Price. Technical and Past Performance, combined, are more important than Price.

Offerors must be listed as verified in the SBA Veteran Small Business Certification (VetCert) database at the time of quote submission and award. Active SAM registration is required.

Failure to register in SAM and VISTA in sufficient time may result in ineligibility for a government contract.

The completion date for the work is March 31, 2027, plus any extensions authorized by a change order.

Payments shall be made net 30 after successful testing of the unit, owner confirmation of successful testing, and invoice received by accounts payable. Payments may be subject to deduction or set off for vendor failure to perform.

The work and all of its components shall be of merchantable quality, free from defects, and strictly conform to contract requirements for a period of one year after final acceptance by the owner.

Bids submitted are offers only, and the decision to accept or reject is a function of quality, reliability, capability, reputation, and expertise of the vendors. Owner reserves the right to accept the bid that is, in its judgment, the best and most favorable to the interests of owner and to the public.

Vendor has the requisite experience, ability, inventory, capital, facilities, equipment, plant, organization, and staff to enable vendor to deliver the work at the contract price and within the contract time proposal.

Vendor shall be solely liable for any fines or civil penalties imposed by any governmental or quasi-governmental agency or body that may arise or be alleged to have arisen out of or in connection with vendor's performance of or failure to perform hereunder.

A mandatory pre-bid conference will be held for the project on July 24, 2026, at 9:00 a. m. local time. Each prospective vendor shall conduct an inspection of the work site, the surrounding area and all local conditions.

If any prospective vendor is in doubt as to the true meaning of any part of the bid package, they shall submit an email for an interpretation no later than 11:00 a. m. on July 29, 2026.

Bids that contain omissions, erasures, alterations or additions not called for, conditional or alternate bids unless called for or irregularities of any kind may be rejected. Bids that do not include a complete certification of apprenticeship programs may be rejected.

Proposals are due by August 12, 2026, at 05:30 PM Eastern Time.

The government will award a contract based on the Lowest Price Technically Acceptable (LPTA) proposal.

The prime contractor must be a licensed general contractor operating within the United States and perform work under the applicable NAICS code (****). Offerors must also include their SAM. gov Unique Entity Identifier (UEI) number, Cage code, Tax ID number, and general contractor's license number and state of licensure.

A mandatory site visit will be held on Tuesday, July 21, 2026, at 10:00 AM Eastern Time at the Salem VA Medical Center, **** Roanoke Blvd, Salem, VA **** must notify the contract specialist by 12:00 PM noon, Monday, July 20, 2026, if planning to attend.

Failure to meet solicitation requirements, including completing VAAR clause ****, may result in an offer being ineligible for award or immediate rejection of the proposal.