Replacement Parts Government Bids & RFPs

Delivery must be made within 24 hours of order placement, unless extension approved. All deliveries FOB destination, freight prepaid. the awarded vendor shall furnish all materials under the terms of these contractpurchase order specifications within twentyfour hours of placement of the order

Payment expected within 30 days of receipt of properly executed invoice. Invoices must be emailed to ***@***. *. * awarded vendor may expect payment for parts that have been delivered, verified, and accepted within 30 days of receipt of a properly executed invoice.

Award made to responsive and responsible bidder offering the highest minimum percent discount from manufacturer's list price. offers the highest minimum percent discount from the manufacturers list price.

Bids accepted only from factory authorized vendors, with letters stating vendor status required. bids will only be accepted from factory authorized vendors. . . the bidder must submit in their bid, letters stating the vendor is a factory authorized vendor.

In case of default, county may procure from other sources and charge contractor liquidated damages. in case of default of the contractor, the county may procure the articles or services from other sources and charge the contractor as liquidated damages any excess cost or damages occasioned thereby.

Samples may be requested by the county for product evaluation, at no charge to the county. samples may be requested by the county for the purpose of product evaluation. it is understood that samples will be provided at no charge to the county by the vendor.

Protests must be received no later than 5 calendar days after bid award. any protest to the division of central services consideration of any bid must be submitted in writing and received by the director of central services no later than five 5 calendar days after the bid award.

Bids may be rejected if not marked properly, submitted in pencil, or with uninitialed corrections. failure to do so may result in rejection of the bid as being unresponsive.

Quote submission deadline is November 19, 2026. The bid opening date is November 30, 2026. quote submission deadline november 19, 2026

Quotes are evaluated based on technical factors and cost. technical factor 6 cost with relative weights including technical factors totaling 45% and cost at 5%.

Vendors must have at least three years of direct experience calibrating, repairing, and certifying portable vehicle scales used by law enforcement or regulatory agencies. at least three years of direct experience calibrating, repairing, and certifying portable vehicle scales

Vendors may submit questions during the Q&A period until November 18, 2026. vendors may submit questions during the q a period of this bid under the q a tab until november 18, 2026

Contract cannot be awarded to a vendor that does not comply with mandatory minimum requirements. a contract cannot be awarded to a vendor that does not comply with the requirements listed in this section

Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery. The bidder must guarantee delivery days. delivery is fob destination see section d1 and is requested asap after notice of award

County terms of payment are 2/10 net 30. county terms of payment are 2 10 net 30

All items delivered must be guaranteed against faulty materials and workmanship. all items delivered must be guaranteed against faulty materials and workmanship

Bidders must provide certificates with bid: certified air certificate, Scott service center repair certification, and hydrostatic test DOT certificate. a copy of the following certificates is to be provided with bid

Failure to perform may result in cancellation and chargeback of difference. the county may cancel the order and terminate the ordercontract. in such event, the county will assume no responsibility for, nor will it reimburse the vendor for any expense or loss

Protests must be in writing three working days prior to bid opening. such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening

Late bids will not be considered and failure to complete the bid in its entirety may result in disqualification. late bids will not be considered and failure to complete this bid in its entirety may result in disqualification