This bid notice is for the GPU PCA Replacement project at Pensacola International Airport. The scope includes the removal of existing Ground Power Units (GPUs) and Preconditioned Air (PCA) units from passenger boarding bridges, and the procurement and installation of new units. The project also involves the procurement of additional GPUs and PCAs for the owner. Bidders must comply with Federal Aviation Administration (FAA) and City of Pensacola requirements, including safety, security, and disadvantaged business enterprise (DBE) participation goals. Key dates include an optional prebid conference on May 11, 2026, a bid submission deadline of June 2, 2026, and bid opening on June 3, 2026. Bidders must submit a bid bond or certified check for 5% of the base bid. Qualifications, including project references and financial responsibility, are required. The contract will be awarded to the lowest responsible bidder considering price and other factors. The project requires adherence to strict safety protocols, including a Construction Safety and Phasing Plan (CSPP) and submission of a Safety Plan Compliance Document (SPCD). Radio communication with Air Traffic Control (ATC) and security badging are mandatory for personnel working within the Airport Operations Area (AOA). Penalties may apply for violations of driving, security, or Foreign Object Debris (FOD) management regulations. The contractor is responsible for all permits, licenses, and taxes. The contract duration is 230 calendar days from the notice to proceed. The contractor must provide various submittals, including shop drawings, product data, samples, and a detailed construction schedule. A one-year warranty on workmanship and materials is required, with longer warranties for specific components like PCA and GPU units.
The bid documents state that the contract duration for this project shall be 230 calendar days from the notice to proceed to substantial completion of all work areas, inclusive of a 180-day material procurement period. The notice to proceed will establish the commencement date for work.
The City of Pensacola issues checks for payment of invoices on the 10th of each month. The signed receiving copy of the purchase order and a correct invoice must be received by accounts payable activity prior to the 4th of the month. Items or services received on or after the 4th will be processed in the following month. All invoices are payable by the city under the terms of the Florida Prompt Payment Act. All purchases are subject to availability of funds in the City's budget.
It is understood that all workmanship and materials under all items of work are guaranteed for one year from the date of final acceptance, unless otherwise specified. For PCA units, the design life is ten years, and for GPU units, it is fifteen years. The PCA units have a one-year warranty against defective labor and parts and a five-year warranty against design defects. The GPU units also have a one-year warranty against defective labor and parts and a fifteen-year design life.
The contract will be awarded as soon as practicable to the lowest responsible bidder, price and other factors considered, provided their bid is reasonable and it is to the interest of the city to accept it. The award may be based on considerations other than total cost, including bidders experience and qualifications, past experience, past performance, administrative cost, standardization, technical evaluation, and oral and/or written presentations.
Before a bid is considered for award, the bidder may be requested by the city to submit a statement of facts in detail as to their previous experience in performing similar or comparable work, and of their business and technical organization and financial resources and plants available to be used in performing the contemplated work. A minimum of 5 qualifying project references may be required from previous or current project owners, specific to the prime contractor's experience. At least 3 of the 5 shall be from another government municipality, especially if the bidder has not contracted with the city on projects of a same/similar nature within the previous five years of the bid date.
The bidder further agrees that in case of failure on his part to execute the said contract and bond within 10 calendar days after written notice being given of the award of the contract, the check or bid bond accompanying this bid, and the monies payable thereon, shall be paid into the funds of the City of Pensacola as delay day penalties for such failure. The contractor shall pay the owner **** for each and every calendar day used for the completion of the work in excess of that heretofore stated.
Due to this airport being a commercial service airport with operations occurring constantly from approximately 5 am to 11:30 pm, the only authorized site visit allowed will be immediately following the prebid conference. This will allow for a single coordinated visit that will be strictly controlled by airport operations staff and the air traffic control personnel.
Samples are required for materials, equipment, or workmanship to illustrate standards by which the work will be judged. Product data includes illustrations, standard schedules, performance charts, instructions, brochures, diagrams, or other information furnished by the contractor. Specific requirements for PCA and GPU units include submittals of shop drawings, product data, catalog cuts, and test reports.
Protests of the plans, specifications, and other requirements of bids and requests for proposals must be received in writing by the purchasing office at least ten 10 business days prior to the scheduled bid submittal deadline. Protests of the intended award of bid or contract must be in writing and received in the purchasing office within five 5 business days of the notice of intent to award.
