Portable Government Bids & RFPs

Delivery shall be FOB County's place of delivery with immediate delivery based upon availability, but no later than ninety (90) days after issuance of County's purchase order.

San Bernardino County payment terms are net 60 days after invoice and acceptance of the product.

Contractor agrees that the equipment or supplies to be furnished shall be covered by the most favorable commercial warranties the contractor gives to any customer for the same or substantially similar equipment or supplies.

Award will be made by Sheriff to the responsive, responsible bidder providing the best value.

The county reserves the right to perform a pre-award survey of the bidder to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies, and past performance.

In the event of termination for default, the defaulting contractor shall be liable for the difference between the prices set forth in the terminated order and the actual cost thereof to the county.

All items or services are subject to final inspection and acceptance at designation by the county. Such final inspection shall be made within a reasonable time after delivery.

Samples of items, when required, must be furnished free of expense to the county, and if not destroyed by tests will, upon request, be returned at the bidders expense.

Bidder may appeal the recommended award or denial of award protest, provided the protest is submitted in writing within ten (10) calendar days of the issuance date of a notice of intent to award.

If bidder is unable to certify any of the facts set forth in sections c. 1, c. 2, or c. 3, it certifies that it has listed on a separate sheets attached to this Representations and Certifications each fact that it cannot certify and the reason it cannot do so. The county reserves the right to disqualify bidder based upon information disclosed.

Offers are due Tuesday, August 4, 2026, 2:00 PM CT.

All proper invoices received by the City will be paid within 30 calendar days of the City's receipt of the deliverables or of the invoice, whichever is later.

The purchase includes a 5-year warranty for each device.

The city will evaluate bids based on best value to the city, including consideration of offerors' headquarters, local businesses, and size (small businesses). Discounts are applied for local and small businesses.

Offerors must be responsible, meaning they have the financial and practical ability, resources, expertise, past performance, and a positive compliance history with all city ordinances.

Protests regarding the solicitation must be filed no later than five business days before the opening of bids. Protests regarding the evaluation of bids must be filed no later than five business days after the opening of bids. Post-award protests must be filed no later than ten business days after the date of award.

Offers taking exceptions to any portions of the solicitation will cause the city to reject the offer entirely. Bids that are not minimally responsive will be rejected. Offerors found to be non-responsible will have their bid set aside.