Invitation for Bid (IFB) for vending machine service repairs and preventative maintenance for Commonwealth-owned machines located throughout Pennsylvania. This is a multiple award contract, with contracts awarded to all responsible and responsive bidders. Bidders will select counties for service. Services include repairs, preventative maintenance, and technical checks. Parts are reimbursable at cost plus 10%. Invoices must be submitted electronically. The contract term is two years with potential for three one-year extensions. Bids must be submitted electronically by July 31, 2026, 4:00 PM.
Bids must be received by the purchasing agency no later than July 31, 2026, at 4:00 PM.
Payment shall be made on a reimbursement basis for actual goods and services received and accepted. Invoices must be emailed to ***@***. *. *, copying ralibepinbox@pa. gov.
All materials, components, and equipment installed under this contract will have a one-year warranty or the manufacturer's full warranty, whichever is greater.
Multiple award: Contracts will be awarded to all responsible and responsive bidders who comply with the eligibility requirements.
Vendors must have relevant experience, qualifications, background, licensure, and certifications to provide vending machine service repairs and preventative maintenance.
Any work found to be inferior or non-functional shall be corrected or replaced by the contractor at no additional cost to the Commonwealth and may result in an entry into the contractor responsibility program system (CRPS).
Failure to follow requirements for annual increase requests will result in no annual increase. Work found to be inferior or non-functional may result in entry into the contractor responsibility program system.
