Hardware Government Bids & RFPs

Bids must be received electronically on or before 2:00 p. m. Mountain Time MT August 20, 2026. No bids will be considered which have not been received by the deadline set forth above.

Prices must be based upon payment in thirty 30 days. The city shall make payment within thirty 30 days of receipt of the supplies and an accompanying invoice.

The supplier warrants that all goods furnished are free from defects in workmanship and materials, are merchantable, and fit for the purposes for which they are to be used. For any goods that become defective within twelve 12 months after date of receipt, the supplier shall remedy defects or replace defective supplies at no expense to the city within seven 7 days. The supplier warrants and guarantees to the city that all goods furnished under this contract are free from defects in workmanship and materials, are merchantable, and fit for the purposes for which they are to be used.

Contract award may be made to the lowest responsive and responsible bidder meeting the technical specifications. Criteria may include price, superior quality, adherence to specifications, maintenance, service delivery, completion times, guarantees, warranties, bidder's reputation, financial status, past experience, and cost. Contract award may be made to the lowest responsive and responsible bidder meeting the technical specifications.

Bidders shall be required to submit satisfactory evidence that they have a practical knowledge of the particular materials and/or equipment bid upon and that they have the necessary financial resources to provide the proposed materials and/or equipment. Bidders shall be required to submit satisfactory evidence that they have a practical knowledge of the particular materials and/or equipment bid upon and that they have the necessary financial resources to provide the proposed materials and/or equipment called for as described in the attached technical specifications.

If a manufacturer, manufacturers representative, or manufacturers distributor fails to meet quoted delivery, that company may be debarred from consideration for award of contracts for a period not to exceed three 3 years. If a manufacturer, manufacturers representative, or manufacturers distributor fails to meet quoted delivery, that company may be debarred from consideration for award of contracts for a period not to exceed three 3 years.

Bids may be rejected if they show any omissions, alterations of the form, additions not called for, conditional bid, or any irregularities of any kind. Failure to submit the specification deviation statement, if applicable, shall be grounds for rejection of the item when offered for delivery. Any credit limits without justification may cause the city to disqualify the bid. The bid may be rejected if it shows any omissions, alterations of the form, additions not called for, conditional bid, or any irregularities of any kind.

Submissions will be received until 1:00 PM, August 24, 2026.

Standard payment terms are net 30 days from receipt of properly executed invoices. The city's preferred fee model is that all fees paid to the awarded company will come exclusively from the revenue collected from violations.

Evaluation will be based upon the specialized experience of the individuals or firms and its their assigned personnel on similar projects, the firms understanding of and technical approach to the project, the content of the firm and its consultants, support staff, etc. and their ability to work effectively together and with the city staff, the firms schedule, including milestones in the process, the firms ability to perform the work in a timely manner, clarity, organization, and effective presentation of submittal, and review of references listed.

Proposals are sought from qualified firms to design, implement, operate and maintain an automated traffic enforcement safety device (ATESD) program.

Questions regarding this document should be submitted through the bid platform no later than August 11, 2026 at 4 pm.

Findings of noncompliance with applicable state and federal equal opportunity laws and regulations could be sufficient reason for revocation or cancellation of this contract.