Update Government Bids & RFPs

Proposals must be uploaded to the Rocky Mountain e-Purchasing System, Bidnet, by August 31, 2026, 5:00 PM MT.

The contractor shall provide a minimum one-year warranty on all labor and workmanship from the date of final acceptance by the City. Manufacturer warranties on all fencing panels, gate components, and hardware will be passed through to the City.

Proposals will be evaluated based on experience qualifications (25 points), safety code compliance (25 points), price (25 points), material compatibility and product quality (15 points), and project timeline (10 points).

Vendors will be evaluated on their demonstrated experience performing comparable fencing installation and removal projects, safety code compliance, material compatibility, and project timeline. Proposals must meet all mandatory qualification requirements.

A pre-proposal conference is optional and scheduled for August 11, 2026, at 9 AM at the Great Outdoors Water Park.

Samples or finish representations demonstrating consistency with the existing Ameristar Montage Plus Classic model ornamental steel fencing are required.

Protests must be submitted in writing to the City's Finance Department within seven (7) working days after the aggrieved person knows, or should have known, of the facts giving rise thereto. Challenges to solicitation requirements should be made within seven (7) working days of when the protestable item is known.

Failure to meet mandatory submission requirements, late proposals, or failure to accept contractual obligations may result in disqualification or cancellation of award.

Submittals will be accepted until 3:00 PM on September 4, 2026. Respondents shall be responsible for delivery of the submittal to the Purchasing Department before the due date and time.

The city's standard payment terms are Net 30, meaning payment is due in 30 days upon receipt and acceptance of items ordered and a valid invoice.

The contractor shall warrant that all items/services shall conform to the proposed specifications and be free from defects in material, workmanship, and title for a period of not less than twelve (12) months beginning with the date of acceptance.

Proposals will be evaluated and ranked based on functional requirements (30%), technical integration (25%), security compliance (20%), cost (15%), and references/experience (10%). The city reserves the right to select the proposal that is determined to be in the best public interest.

Vendors must be experienced and qualified, demonstrating adequate financial resources, ability to comply with delivery schedules, satisfactory records of performance and integrity, and otherwise be qualified and eligible for an award.

The document does not explicitly detail penalties for specific breaches, but it does mention that failure to comply with certain requirements, such as insurance or cure notices, can lead to contract termination or other remedies available at law or in equity.

An optional pre-proposal meeting will be held virtually on August 6, 2026, at 10:00 AM Central Time.

The document does not explicitly require sample submissions as part of the initial proposal, but it does request a sample printed citation and examples of how photos or GPS coordinates are stamped onto records.

The document does not specify a deadline for challenges or objections to the RFP itself, but questions regarding the solicitation should be directed in writing by August 14, 2026.

Proposers not adhering to submission instructions may be disqualified. Nonresponsive proposals, including those not timely submitted or failing to meet material terms and conditions, will not be considered.