This is an informal bid for the 2026 Sister Cities Festival decoration. Proposals are due by March 27, 2026, at 4:00 PM CT. The City of Laredo has a local vendor preference ordinance (****) that provides a 5% preference for local vendors. Bidders are encouraged to submit proposals electronically via Citebid or in person. Mailed, emailed, or faxed bids will not be considered. The contract will be awarded to the lowest responsive responsible bidder. Bids must be valid for a minimum of 60 days. Clarifications or objections to bid specifications must be submitted in writing via email seven calendar days prior to the bid deadline. Protest procedures are outlined in the document. Payment terms are 30 days from receipt of supplies or services. Electronic Funds Transfer (ETF) payments are available. Vendors must submit a conflict of interest questionnaire. The bid includes specific items for stage decoration, breakfast events, and general decor, with detailed quantities and descriptions. Vendors must honor their proposal prices through July 2026.
The bid deadline for submission is March 27, 2026, at 4:00 PM CT.
The City of Laredo has a 30-day payment term from the receipt of supplies or completion of services. Discount terms will be computed from the date of receipt and acceptance of supplies or services.
The contract will be awarded to the lowest responsive responsible bidder, in accordance with the provisions of chapters 252 and 271 of the State of Texas Local Government Code.
Bidders are required to submit bids upon the condition that they shall thoroughly examine the specifications, schedule instructions, and other contract documents. They must also make all investigations necessary to thoroughly inform themselves regarding facilities and locations for delivery of materials and equipment.
The City of Laredo shall give written notice to the contractor supplier if the contractor does not provide materials in compliance with specifications and/or within the time schedule specified in the bid, or neglects or refuses to remove rejected materials, or makes an unauthorized assignment. Upon receiving written notification, the contractor must remedy the problem within ten calendar days, or the contract will be immediately canceled.
Samples, when required, must be submitted within the time specified, at no expense to the City of Laredo. If not destroyed or used up during testing, samples will be returned upon request at the bidder's expense.
If any person contemplating submitting a bid is in doubt as to the true meaning of the specifications, they may submit a request for clarification in writing via email seven calendar days prior to the scheduled bid deadline.
