This is an Invitation for Bid (IFB) from the Texas Department of Criminal Justice (TDCJ) for the procurement and installation of one 50-ton HVAC unit at the Clemens Unit in Brazoria, Texas. The scope of work includes providing, unloading, and installing the new equipment, offloading and removing existing equipment, connecting to existing ductwork, and providing onsite training for up to four TDCJ employees. A non-mandatory site visit is scheduled for April 14, 2026. The deadline for submitting written questions for clarification is April 17, 2026. The deadline for bid responses is May 8, 2026, at 3:00 PM CT. The contract requires specific insurance coverage and adherence to strict security protocols for working within correctional facilities. The warranty for the HVAC unit must be a minimum of 5 years limited on parts and 3 years limited on labor. Payment terms are net 30 days after invoice receipt and service completion.
The bid notice states that the project shall be completed by August 31, 2026. The deadline for receipt of responses is May 8, 2026, at 3:00 pm CT.
The bid notice states that payment shall be made 30 calendar days after the latter of the date an uncontested invoice is received, the date goods are received, and the date services are completed.
The bid notice states that manufacturers standard warranty for the equipment shall be for a minimum of 5 years limited on parts and 3 years limited on labor.
The bid notice states that the department will evaluate bids received in response to this solicitation without discussions and will award a contract to the responsible bidders whose bid, conforming to the solicitation, will be most advantageous to the department. Cost or price, technical and other factors, specified elsewhere in this solicitation may be considered.
The bid notice states that the respondent must provide evidence that demonstrates the respondent is qualified to satisfactorily perform the specified work and must have worked in this trade for at least 5 years. The respondent must possess the ability to obtain the minimum commercial insurance required by this solicitation and the ability to commence operations startup without financial assistance from the department. The respondent must have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them. The respondent must be otherwise qualified and eligible to receive an award under applicable laws and regulations.
The bid notice mentions that failure to comply with certain provisions may result in immediate termination of the contract. It also details remedies for default by the vendor, including reducing claims to judgment, taking action to cure the default, withholding funds, or exercising termination for default.
The bid notice states that a nonmandatory site visit will be held on Tuesday, April 14th, 2026, at 10:00 am at the TCDJ Clemens Unit Maintenance. Registration for the site visit is mandatory.
The bid notice states that Friday, April 17th, 2026, at 3:00 pm CT, is the last day to submit written questions for clarification to the department.