Arborist Government Bids & RFPs

The period of performance for the contract will be from June 1, 2026, through May 31, 2027.

The bid notice requires warranty information to be included in the emailed quote.

Quotations will be considered for award based on the price schedule, and award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered.

Services will be performed by an arborist certified in accordance with ANSI A300 standards.

The government may reduce the contract price to reflect the diminished value of defective services if performance is unsatisfactory.

A site visit will be scheduled for interested parties, and attendance is strongly encouraged.

The deadline for questions regarding this solicitation is May 20, 2026.

The bid notice states that proposals are due on May 19th, 2026, at 2:00 p. m. CST. The contract period is July 2026 through June 2028.

The bid notice states that payment will be based upon available grant funding, not to exceed $150,**** over 2 years. A detailed and verifiable invoice is required at the time payments are requested.

The bid notice states that all submissions will be screened by a staff selection committee, which may invite top-scoring respondents to a formal presentation. Presentations may be required for the City Manager and Council. The committee reserves the right to make a final decision based solely on the written proposal without an interview.

The bid notice requires a Bachelor of Science degree in Forestry from an SAF accredited program, demonstrated experience in the management of Tennessee native tree species and common regional pests, proven track record in conducting tree inventories, reviewing site plans for ordinance compliance, and providing technical training for municipal staff, and familiarity with Tennessee Division of Forestry grant requirements and experience serving as a technical advisor to a municipal tree board or similar body.

The bid notice does not mention the submission of samples.

The bid notice states that the city was awarded a grant in an amount not to exceed $150,****, which is to be used to fund this position and the scope of work over the course of 2 years.

The contractor awarded this bid will be required to complete all work under item 1 within 120 days from the signing of the agreement. For every day this is not completed, a $100 liquidated damages fee will be deducted from final payment. Work is considered complete when logs and brush are removed from the site where noted on the tree list.

The town board reserves the exclusive right to select the bids, proposals, the acceptance of which both satisfies program needs, and is consistent with NYS specific guidance for invitation for bids (IFBs). That guidance states for commodities, award shall be made on the basis of lowest price among responsive and responsible offers. A split award may be made, since the town has specified in the solicitation, that they have the right to award bids on an item by item basis.

The bidder must be authorized to do business within the State of New York and be currently in good standing. The bidder must certify to the town that he is current in his payment of all franchise and other taxes due the State of New York. The bidder must certify that no officer, director, or stockholder if less than ten (10) stockholders of the successful bidder is an officer or employee of the town. If such officer, director, or stockholder does exist, their names and relationship must be disclosed to the town.

For every day this is not completed a $100 liquidated damages fee will be deducted from final payment. Work is considered complete when logs and brush are removed from the site where noted on the tree list.

The bid notice states that in order to ensure the requirements are met, each proposer must present a proposal that incorporates all terms and conditions set forth in this request.