Arborist Government Bids & RFPs

The proposal submission deadline is Friday, May 15, 2026, at 2:00 PM Pacific local time, as stated in the RFP important dates section: proposal submission deadline local time may 15, 2026 2: 00 pm.

The RFP states that the city will select a proposal based on citys operational needs and bestvalue determination, in its sole discretion.

To be considered responsive, proposers must have been in the business of providing full urban forest maintenance programs to governmental agencies andor municipalities that includes, but is not limited to, the pruning, removal and replacement of trees for at least five 5 years and provide five 5 references with contact information for the main agency manager of prior contracts of size, capacity, and scope of these specifications.

The RFP mentions a mandatory presubmittal meeting which is a virtual meeting via Zoom, not a physical site visit. There is no explicit mention of a mandatory physical site visit for proposers.

The RFP does not mention the submission of samples.

The deadline to appeal from the Notice of Intent to Award (NOIA) is May 20, 2026, at 2:00 PM: deadline to appeal from noia may 20, 2026 2: 00 pm.

The bid due date is April 30, 2026, by 2pm EST.

The city will pay per invoice, identifying dates of work, description of work, location, hours worked, contractual hourly rate, extended labor cost, number of contractor personnel, DPW personnel who authorized work, and a City of Somerville issued purchase order number. Invoices must be submitted via email to the tree warden and to dpwbg@somervillema. gov.

All work performed must conform to the latest revision of the standards of the National Arborists Association ANSI A300 and Z133. Any injury to limbs, bark or roots shall be repaired by the contractor as directed. If a private or public property tree cannot be repaired, the contractor shall pay a mitigation payment of $1,800 per caliper inch of lost tree.

The contract shall be awarded to the responsible and eligible bidder submitting the lowest total price.

Contractors must follow best practices as described by ANSI A300 and Z133 standards. All workers designated to trim or prune trees must be certified arborists and/or have at least 5 years of experience as arborists or tree surgeons. The work crew must be certified to work within 10 feet of utility wires.

If the contractor fails to respond within one hour and/or commence work within two hours for emergency services, the contractor shall pay liquidated damages to the city in the amount of $200 per incident.

Questions are due April 22, 2026, by 12pm EST.

The estimated construction cost is $50,**** annually.

The bid due date is May 22, 2026, at 3:00 PM PDT.

The bid notice states the type of award is lump sum.

The bid notice states that proposals are solicited from qualified firms.

The bid notice states that attendance at the pre-bid meeting is required, and the meeting type is onsite.