This is an Invitation for Bid (IFB) from the City of Tulsa for an Uninterruptable Power Supply (UPS) System and Installation for the 911 center. The contract will be for one year with potential for additional one-year terms. Key dates include a mandatory virtual pre-bid conference on March 17, 2026, an optional site visit on March 18, 2026, a deadline for questions on April 8, 2026, and the bid submission date on April 15, 2026. Bids are opened the day after the due date. The scope of services includes the purchase and installation of the UPS system, as well as the removal and delivery of existing UPS hardware to the City of Tulsa Surplus Yard. Bidders must meet or exceed specified technical requirements. A one-year manufacturer's warranty is required, with specific response times for warranty issues. The City reserves the right to reject any or all bids. Bidders must agree to the City's standard purchase agreement terms and conditions. Insurance requirements include general liability and automobile liability. References are required. Bidders must submit one original and one copy of their bid, sealed and delivered to the City Clerk's office. No faxed or emailed bids will be accepted. The bid award will generally go to the lowest responsible bidder, considering price, specifications, bidder history, experience, delivery time, and maintenance requirements.
The bid submission date is April 15, 2026. Bids must be received no later than 5:00 PM CST on this date. The bid notice states, Bids must be received no later than 5:00 pm cst on the bid submission date see first page and delivered to: city of tulsa city clerks office 175 east 2nd street, suite 260 tulsa oklahoma ****.
The bid notice states that payment will be made net 30 days after receipt of a properly submitted invoice or the city's acceptance of the supplies or services, whichever is later. Invoices should be emailed to ***@***. *. * notice says, Payment will be made net 30 days after receipt of a properly submitted invoice or the citys acceptance of the supplies or services, whichever is later.
The bid notice requires that each product and related parts are warranted by the manufacturer to be of good material and workmanship and that the manufacturer will promptly replace any part or parts that fail under normal use for a minimum of one year from the date of delivery, unless otherwise stated. The notice states, seller shall ensure that each product and related parts are warranted by the manufacturer to be of good material and workmanship and that manufacturer promptly replace any part or parts which by reason of defective materials or workmanship shall fail under normal use, free of negligence or accident, for a minimum of one 1 year from the date of delivery, unless otherwise stated.
The bid award will generally go to the lowest responsible bidder, considering price, specifications, bidder history, experience, delivery time, and maintenance requirements. The notice states, Generally speaking, the bid award will go to the lowest secure bidder: the supply or service that can best meet the citys needs at the lowest cost. In addition to price and specifications, the buyer and departmental staff may also evaluate bidder history and experience, delivery time, maintenance requirements, and performance data, among other factors.
The bid notice requires that authorized agents sign certain documents, and defines an authorized agent based on the entity's legal structure. For corporations, it can be the president, board chair, board vice chair, or vice president if formed in Oklahoma, or others with a corporate resolution and certificate of secretary. For general partnerships, any partner can sign. For limited partnerships, the general partner must sign. Individuals do not need additional authorization but signatures must be witnessed and notarized. Sole proprietors can sign, or others with a power of attorney. LLCs can have a manager or member sign as manager, or others with a consent of members. The notice states, several parts of the bid affidavits, purchase agreement must be signed by an authorized agent.
An optional site visit is scheduled for March 18, 2026, at 1:00 PM CT at 801 E Oklahoma St, Tulsa, OK ****. The notice states, optional site visit 801 e oklahoma st, tulsa, ok **** **** at 1: 00 pm ct.
The bid notice does not mention the submission of samples. The notice states, ull.
Bidders not recommended for award may submit an appeal via email to the assigned buyer before the SSA committee meeting. The notice states, Bidders not recommended for award may submit an appeal via email to the assigned buyer before the ssa meeting.
