Sealed bids are requested for historic gravestone restoration and re-setting. Bids are due by July 13, 2026, at 2:00 PM. A site visit is mandatory to identify stones for restoration. The contract will be for three years, from July 1, 2026, to December 29, 2028. The estimated annual budget for historic cemetery stone restoration is up to $125,000. Contractors must provide qualifications of stone conservators, firm history, and references. Restoration work shall adhere to National Park Service and National Cemetery Administration standards. Hourly rates for stone conservators will be bid, with materials billed at wholesale cost plus 10%. Invoices require before/after photos, stone name, and a written description of work. The contract amount is not to exceed an annual expenditure of $100,000.
Bids must be received by 2:00 PM local time on July 13, 2026. it is the bidders responsibility to see that the bid is delivered within the time and at the place prescribed.
Payment will be made within thirty 30 days of the completion of the service, in an acceptable fashion, to the city and receipt of invoice, whichever is later. Unless otherwise stated, payment will be made within thirty 30 days of the completion of the service, in an acceptable fashion, to the city and receipt of invoice, whichever is later.
The contractor shall provide a one-year defective workmanship and materials guarantee. The contractor shall deposit with the city a surety company bond or bonds for the satisfactory completion of work and the payment of all debts pertaining to materials and labor used or employed in the execution of the contract, in an amount equal to the amount of the contract award. . . . Prior to final payment, the contractor shall furnish a certificate from surety stating that the performance bond covers the oneyear defective workmanship and materials guarantee.
Bidders must provide the qualifications of the stone conservators who will be performing the actual restoration work, the history of the firm, and a minimum of three references for similar stone restoration work. The selected contractor must have experience restoring historic burial stones. Bidders shall provide the qualifications of the stone conservators that will be perform the actual restoration work, the history of the firm and a minimum of three references for similar stone restoration work.
The contractor shall pay **** per day for each calendar day in default of completing the entire work within the time and specifications stipulated, unless modified in writing. The contractor shall pay to the city for each and every calendar day that he shall be in default in completing the entire work within the time and specifications stipulated, the sum of five hundred dollars **** per day unless the time andor specifications are modified in writing by the city.
A site visit is mandatory to identify stones for restoration. The awarded contractor and a representative of the city shall make a site visit to identify stones for restoration.
Any bidder questioning provisions must make exceptions known in writing at least five days before the bid opening. Any bidder taking exception to, or questioning any of the provisions, procedures, conditions or specifications herein stated should make such exceptions known to the undersigned, in writing, not less than five 5 days before the bid opening.
Awards will not be made to any person, firm or company in default of a contract with the city, the state of Rhode Island or the federal government. Awards will not be made to any person, firm or company in default of a contract with the city, the state of Rhode Island or the federal government.
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