Seeking bids for an annual maintenance agreement for 65 laboratory microscopes. The contract term is from September 1, 2026, to August 31, 2027, with potential for three one-year renewals. Services include manufacturer-required maintenance, cleaning, lubrication, adjustments, and minor repairs using factory-certified parts. A detailed report is required within 72 hours of work completion. Bidders must have at least five years of relevant experience, and personnel must have three years of experience and relevant training certificates. Responses are due by June 23, 2026, 10:30 am CT. The award will be based on the best value to the state, considering requirements, performance, and price.
Responses to this IFB must be received June 23, 2026, 10:30 am CT.
HHS System Agency will make contract payments in accordance with chapter **** of the Texas Government Code, the Texas Prompt Payment Act. Invoices must include the contract or purchase order number and describe work completed in detail.
The scope of work mentions labor and parts warranty in the detailed report requirement, but specific warranty periods are not detailed.
Award will be made to the bidder who provides the best value to the state, considering bidder meeting or exceeding requirements, ability to meet performance delivery, and price.
The bidder shall have relevant experience of five years. Personnel must be fully trained and have at least three years of relevant experience. Training certificates from major microscope companies are required.
Failure to correct deficiencies may result in delayed payment or nonpayment. Noncompliance with certain conduct standards may result in removal of an employee or termination of the contract.
Questions or clarifications submission deadline is June 11, 2026, 5:00 pm CT.
Failure to comply with sole point of contact communication rules, submitting exceptions to the IFB, including assumptions in a response, or failing to monitor the ESBD for addenda may result in disqualification.
The historical spend for the same or similar services was $6,**** for the period of FY25.
