This document outlines the vendor application and registration process for Laramie County School District Number One (LCSD1). It details the purchasing process, including bid criteria for expenditures under $25,000, between $25,000 and $49,999, and over $50,000. The award of bids is to the lowest responsive and responsible bidder. The document also covers commercial warranties, intergovernmental cooperative purchasing, qualified products lists, single source procurement, and relevant laws and regulations, including Wyoming state statutes and federal rules. It specifies requirements for bid security, performance bonds, and certificates of insurance. Nonresident registration requirements are also detailed. Important considerations for bidders include meticulously reading solicitation packages, realistic project assessment, compliance with specifications, accurate cost estimating, timely bid preparation, verification of material availability, and careful completion of bid forms. Delivery dates and payment terms are outlined, with payment terms adhering to ****, allowing 45 days after receipt for invoice payment. Bid openings for formal bids are public. The district reserves the right to reject bids. Tie bids will be awarded with preference to resident bidders. Contract completion involves deliveries, inspection, and acceptance. A code of ethics for purchasing office employees is also included.
Vendors should always state the number of calendar or working days required for the delivery of a product after the receipt of order (RO) or they should indicate the specific date upon which delivery will be made. The time required for delivery may be one of the most important considerations in determining who will be awarded the bid. In this connection successful bidders will be expected to deliver the materials and/or services they are providing within the specified time.
To receive payment for goods or services furnished to LCSD1, the vendor must submit an itemized invoice to Laramie County School District Number One, Accounts Payable, **** House Ave, Cheyenne, WY **** deviation will cause significant delay in payment. Further, our payment terms adhere to ****, which allows for 45 days after receipt for invoice payment.
Supplies or services furnished under any purchase order issued by LCSD1 shall be covered by the most favorable commercial warranties the bidder gives to any customer for such supplies or services. All warranty information and certificates shall be furnished and become the property of LCSD1 upon delivery of said items and all rights and remedies stated in the warranties must be honored by the bidder or his manufacturer.
Bids will be awarded to the lowest responsive and responsible bidder whose bid is most advantageous in price, conformity to the specifications and other specified criteria as determined by the purchasing office to be in the best interest of LCSD1.
A vendor or contractor wishing to do business with LCSD1 must have a Vendors Application Form on file in the purchasing office. Once your completed application has been received and approved, your company will be assigned a vendor number in our system. A vendor must also register on Rocky Mountain e-Purchasing System. Bidding on some of the products purchased by the purchasing department is limited to vendors whose products are listed on the districts Qualified Products Lists (QPL) for those items.
Representatives from my firm will not make vendor visits to district buildings, including school locations, without the expressed consent from the district purchasing office.
If you desire to have your product considered for future inclusion on the Qualified Products List for purchase by the district, it will be necessary for you to provide adequate samples, free of charge, for testing and evaluation prior to the bid process.
Failure to respond three times may result in removal from the bid list. Failure to furnish the items awarded from a bid may eliminate the bidder from the active bidders list.
