Basement Government Bids & RFPs

The delivery and installation date is to be agreed upon by the successful bidder and the IT director at a later date.

Payment for items purchased by Black Hawk County will be made after the items have been received, installed, commissioned, and accepted by the county.

Proposals shall include a minimum one-year workmanship warranty and identify manufacturer warranties for all equipment.

Proposals will be evaluated using a scoring matrix with factors including base bid cost, completeness of solution, technical approach, warranty and support, experience, project management, and ease of user experience.

Bidders shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service bid and that they have the necessary financial resources to provide the proposed supply/service.

If the system is rejected because of deficiencies, the vendor must make necessary corrections within 96 hours, otherwise the county may make corrections at the vendor's expense.

The successful bidder shall verify all existing conditions during the site visit.

Any and all interpretations or modifications will be in the form of written addenda, and inquiries must be submitted in writing at least 72 hours excluding weekends and holidays prior to the time set for the bid opening.

No bid shall be accepted from, and no contract will be awarded to, any person, firm or corporation that is in arrears to the county upon debt or contract, that is a defaulter, as surety or otherwise, upon any obligation to the county, or that is deemed irresponsible or unreliable by the county.

The bid notice states that sealed proposals will be received until 11:00 am, Thursday, May 28, 2026. Late submissions will not be accepted.

The bid notice states that sealed proposals will be received until 11:00 am, Thursday, May 28, 2026, for furnishing the commodities and or services herein listed. Late submissions will not be accepted.

The City of Spring Hill will receive sealed proposals on or before June 9, 2026, at 2:00 PM.

The contractor shall provide a warranty for all new equipment, materials, and workmanship, and the proposal shall clearly state the warranty period for labor, equipment, compressors, parts, and any manufacturer warranties provided.

The city reserves the right to reject any or all proposals regarding the services, to waive irregularities and/or informalities in any proposal, and to make an award in any manner, consistent with law, deemed in the best interest of the city.

The city reserves the right to determine the competence, qualifications, and responsibility of any proposer based on the city's knowledge of the proposer's qualifications, information submitted with the proposal, or other available sources.

A non-mandatory site visit will be held at City Hall on May 28, 2026, at 2:00 PM.

Any one or more of the following causes, among others, may be considered sufficient for the disqualification of a proposer and the rejection of its proposal: evidence of collusion among proposers, lack of competency, or default on a previous municipal contract or failure to perform satisfactorily.