Scrubs Government Bids & RFPs

Pickup and delivery times are specified for Naval Hospital Bremerton (Monday and Thursday, **** am pickup, by **** am delivery) and Branch Medical Clinic Bangor (Monday, **** am pickup, by **** am delivery). This schedule shall be maintained during the performance of these mission essential services.

The contractor shall invoice on a monthly basis by line item. Contractor shall provide a copy of delivery receipts with each invoice.

Contractor shall be accredited by the healthcare laundry accreditation council hlac and certified by the textile rental service association trsa, producing consistently hygienically clean results.

Naval hospital regulations require inspection of laundry cleaning facilities. The contractor agrees to allow quarterly plant inspections conducted at the discretion of the surveillance officer andor preventive medicine office, and infection control nurse.

The solicitation response date and time are hereby extended to May 22, 2026, at 11:00 am Eastern Time EST EDT.

Award will be made to the quoter whose quotation offers the best value to the government, considering technical approach, past performance, management plan, and price.

This acquisition is set aside for small business concerns. Offerors must provide references and information about previous contracts, including what work was done, who the customer was, and how well the work was performed. The government may contact these references or use other sources to check the offerors history. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

If an offeror takes exception to any of the terms and conditions of the RFQ or fails to meet any of the requirements of the RFQ, then the government may consider the quote unacceptable.

The bid notice states that paper proposals must be delivered to the Caddo Parish Sheriff's Office Finance Office Purchasing Agent, and electronic proposals must be finalized in Bidnet Direct no later than 2:30 p. m. on June 2, 2026. The notice also mentions that all scrub uniforms must be complete and ready to wear at the time of delivery and that proposals shall include commitments for delivery of rush orders expressed in days from order to delivery, and regular orders expressed in days from order to delivery.

The bid notice states that the successful proposer shall replace, at no cost to the Caddo Parish Sheriff's Office, any scrub uniforms purchased as a result of this proposal, if that product is deemed unacceptable for any reason resulting from deviations from the specifications contained herein, or as a result of improper storage, shipping or handling of product by the successful proposer or its designated carrier.

The bid notice states that the proposal award will be based on the following criteria: 1. Total compliance to all written specifications, 2. Price factor, 3. Experience and capabilities to provide uniforms, 4. Ability to maintain inventory on an as needed basis, 5. Quality, 6. Delivery and pickup capabilities, 7. Proposer responsiveness and responsibility. The proposal will be awarded on an all-or-nothing basis.

The bid notice implies that proposers must be able to provide a suitable acceptable method where deputies or employees can be properly and adequately measured and fitted, with the ability to try on uniform pieces being preferred. The Caddo Parish Sheriff's Office reserves the right to inspect the proposer's stocking facility. The successful proposer must have sufficient staffing to handle orders and supply general information, and maintain necessary inventory levels to supply the Caddo Parish Sheriff's Office on an as-needed basis, with sufficient stock for servicing approximately thirty 30 employees and volunteers at all times.

The bid notice states that if for any reason, a vendor withdraws a proposal after forty-eight (48) hours after proposal opening, the vendor is subject to being invoiced the cost difference incurred by the Caddo Parish Sheriff's Office purchasing the same merchandise from the next available vendor. It also mentions that should a need arise for scrub uniforms which are not available from the successful proposer within the contracted time frame and equivalent substitutions are not offered at the contracted price per unit, the Caddo Parish Sheriff's Office reserves the right to purchase products from another vendor; however, the successful contract vendor is subject to being invoiced the cost difference incurred from the Caddo Parish Sheriff's Office purchasing the same merchandise from the next available vendor.

The bid notice states that the Caddo Parish Sheriff's Office reserves the right to inspect the proposer's stocking facility.

The bid notice states that upon request, proposers shall be required to provide samples of items proposed. Should a sample be requested, it shall be required that the proposer, or his representative, furnish the requested samples to the Caddo Parish Sheriff's Office, Finance Office, within three (3) working days of request. Failure to provide requested samples for inspection may be grounds for rejecting proposer as nonresponsive.

The bid notice states that any proposals submitted not in compliance with proposal instructions showing unauthorized additions, conditional or incomplete proposals, etc. , will be rejected. Failure to provide the required literature may be cause for rejection of proposal. Failure to provide requested samples for inspection may be grounds for rejecting proposer as nonresponsive.

The contractor shall coordinate all laundry pickup and delivery schedules with the hospital representative. Scheduled pickup and delivery will occur Monday through Friday, excluding holidays, between the hours of 7:00 a. m. and 5:00 p. m. The contractor shall ensure that all soiled laundry picked up is laundered or dry cleaned and delivered the following delivery day.

The contractor must be in compliance with the following standards and documentation: Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Centers for Disease Control (CDC) recommendations for isolation precautions in hospitals, Centers for Disease Control and Prevention (CDC) guidelines for laundry in healthcare facilities, and Occupational Health and Safety Administration (OSHA) regulations. The contractor must also possess Healthcare Linens Accreditation Council (HLAC) certification and provide an annual certificate.

As allowed by FAR ****(a), Contract Terms and Conditions for Commercial Items, Inspection/Acceptance, the government may require reperformance of nonconforming services at no increase in contract price.

The government reserves the right to conduct inspections of the contractor's laundry facilities as required by JCAHO infection control standards.