Lactose Government Bids & RFPs

Deliveries shall be made between 6:15 a. m. and 10:00 a. m. , Central Time. Deliveries shall be made between 6:15 a. m. and 10:00 a. m. , Central Time.

Payment terms should be net 10 days from receipt and acceptance of goods or services. Payment terms should be net 10 days from receipt and acceptance of goods or services.

All goods and services furnished by the responder will be warranted to meet or exceed the specifications contained herein. All goods and services furnished by the responder, relating to and pursuant to this rfp will be warranted to meet or exceed the specifications contained herein.

Primary factors used to determine award will be product quality, vendor performance and reliability, and price. Primary factors used to determine award under this rfp will be product quality, vendor performance and reliability, and price.

Responders must provide a company profile not to exceed two pages that demonstrates the firms qualifications, experience, and capacity to successfully perform the services required. The responder shall provide a company profile not to exceed two 2 pages that demonstrates the firms qualifications, experience, and capacity to successfully perform the services required under this solicitation.

If a product is unavailable, the contractor may provide a district-approved substitute product at the same or lower price. Non-delivery of an ordered product without an approved substitute is unacceptable. Nondelivery of an ordered product without an approved substitute is unacceptable.

If offering a product not preapproved, you must send a sample for review by July 20, 2026, 12:00 PM, CST. If you offer a product that is not preapproved in this rfp, you must send a sample for review by july 20, 2026, 12:00 pm, cst.

Failure to file a protest within the time prescribed in section **** Florida State Statutes constitutes a waiver of proceedings. Failure to file a protest within the time prescribed in section **** florida state statutes or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, florida state statutes.

Vendors who contact any other district employee regarding the subject of this bid are subject to disqualification. Vendors who contact any other district employee regarding the subject of this bid are subject to disqualification from participating in this rfp.

Deliveries of milk and dairy products will be made no less than three 3 days per week, and deliveries of ice cream will be made not less than two 2 times per week. Deliveries must be made in the mornings before 10:00 am. Deliveries must be made in the mornings before 10:00 am.

Payment shall be made after county acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price. The county is able to offer Electronic Funds Transfer (EFT) via Automated Clearing House (ACH) or check. Payment shall be made after county acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price.

This RCO is a formal bid with a best value basis of award, meaning the lowest price may not be the determining factor. Bids will be scored and weighted based on experience, delivery schedule, references, billing practices, and cost proposal. This request for competitive offer RCO is a formal bid with a best value basis of award which means that the lowest price may not be the determining factor in the award.

Bidders must be properly registered to do business in New York State and furnish applicable certificates of authority/incorporation/partnership/DBA. They must also hold a regular permit from the New York State Department of Agriculture and Markets and a milk dealers license. Bidders must be properly registered to do business in the state of New York and furnish applicable certificates of authorityincorporationpartnershipdba, etc. with their bid.

If a vendor fails to perform or otherwise breaches the PO terms and conditions, in addition to any other rights and remedies the county may have, the vendor may be listed as nonresponsible and may be ineligible for future contract awards. If a vendor fails to perform or otherwise breaches the PO terms and conditions, in addition to any other rights and remedies the county may have, vendor may be listed as nonresponsible and may be ineligible for future contract awards.

A pre-bid conference and site visit will be held, and attendance is strongly recommended. A prebid conference and site visit will be held at location on date at time, prevailing time. Attendance is strongly recommended.

Questions must be submitted by Wednesday, July 22, 2026, at 3:00 p. m. All questions must be submitted by wednesday, july 22, 2026 at 3:00 p. m. , prevailing time.

Failure to respond to this RCO on any official forms included may result in disqualification. Illegible, conditional, and unsigned bids will be rejected as nonresponsive. Failure to respond to this rco on any official forms included in this rco may result in disqualification of a bid as nonresponsive.

Bids must be received by the Bids and Contracts Department by Monday, July 13, 2026, at 1:30 p. m. any bids received after the designated date and time, will not be considered.

It is customary that payment terms will be net 30 days from invoice date. However, due to the volume of purchases by the Jefferson County Board of Education, and certain down times, such as Christmas holidays, spring and fall breaks and summer vacation, occasionally 45 days from invoice date will be necessary to process payment. vendor will be responsible for disclosing in their bid their acceptance of these terms.

All bidders submitting proposals for labor or product should attach the nature, extent and conditions of all warranties. Products that are deemed inferior, of poor quality, or unacceptable by representatives of the district shall be returned at no cost to the district and must be replaced within 24 hours from the time of notice of unacceptability with an acceptable product.

Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid. bid will be awarded to lowest bid for the specified services for all Jefferson county schools.

Prospective bidders and contractors shall be properly licensed, certified, or registered with appropriate governmental or regulatory authorities and must be prepared to demonstrate to the Jefferson County Board of Education the board their fitness and ability to provide the product, material, or service on the terms and conditions specified. All potential vendors must disclose eligibility to bid on the project. Complete enclosed certificate of eligibility.

Failure to deliver as specified and in accordance with the bid submitted, including promised delivery, will constitute sufficient grounds for cancellation of the order at the option of the Jefferson County Board of Education. If at any time the vendor makes a delivery that is not in accordance with the instructions, conditions, and specifications set forth by the Jefferson County Board of Education without the consent of said Jefferson County Board of Education, such delivery will constitute grounds for the cancellation of the contract and/or the removal of this vendor from the Jefferson County Board of Education bidders list for not less than one year.

The board reserves the right to request demonstrations or samples of products or services before an award is made. The vendor must supply a return label or pick up the sample within one month following the bid opening.

Bids may be disqualified before the awarding of the contract for any of the following: Failure to mark the envelope as required, failure to sign a bid document, failure to include requested information, excessive errors, failure to include bid bond if required, failure to have an original signature, or failure to attend the prebid meeting if required. Failure to do so [identify and document deviations] may result in disqualification of the vendor.

Response due date is July 20, 2026, at 1:30 PM Central Time. Public bid opening date is July 21, 2026.

Payment terms for the State of Texas are typically 30 days. Respondents may provide additional discounts.

Contractor shall replace defective products during the initial contract term and any exercised renewals within two weeks of written notice. In lieu of replacement, contractor will refund the full purchase price.

CPA intends to make an award to the vendor providing the best value to the state for each line item, considering compliance with specifications, purchase price, and risk of vendor nonperformance.

CPA may disqualify a respondent if there is an unacceptable risk that it will fail to perform the contract, considering ability, capacity, skill, promptness, character, integrity, compliance with laws, financial resources, and conformity to specifications.

CPA and the customer may exercise contractual remedies in connection with late delivery or noncompliant goods.

Communicating with anyone other than the point of contact, failure to submit required documentation, failure to sign the execution of response, or failure to submit the mandatory price sheet may result in disqualification.