Firing Government Bids & RFPs

Responses must be received no later than 2:00 PM CST on August 6, 2026.

Invoices will be paid within 30 days after receipt of the items or completion of required services, according to agreed payment terms. Payment for the goods delivered under this contract shall not be acceptance of such goods.

Respondent expressly warrants that the items and services covered hereunder shall be free of defects in workmanship and shall strictly conform to applicable specifications, instructions, drawings, etc. These warranties shall be in addition to all warranties, express, implied or statutory.

The contract will be awarded to the respondent who provides the best value to the city. Criteria include purchase price, experience, reputation, quality, impact on HUBs, and total long-term cost.

Qualified contractors are invited to submit proposals. Respondents must provide written evidence of their qualifications, such as financial data and previous experience.

If respondent fails to effect delivery or performance in accordance with the project schedule, the city may terminate the contract and charge respondent with any and all losses, costs, and expenses incurred.

A mandatory pre-proposal conference will be held on July 28, 2026, at 10:00 AM CST. The city also reserves the right to inspect any items or service location for compliance.

All requests for additional information or clarification must be submitted in writing by noon CST on July 29, 2026.

Failure to meet response requirements, not attending the mandatory pre-proposal conference, or violating communication restrictions may lead to disqualification.

Quotes are due no later than the date and time specified in the Standard Form SF ****, block 13. The deadline for questions is 12:00 PM EDT Monday, July 20, 2026.

Payment protection requirements vary based on the quoted price. For prices at or below $35,000, payment protection is not required. For prices greater than $35,000 but not greater than $150,000, payment protection is required. For prices greater than $150,000, performance and payment bonds are required.

Award will be made to the responsible quoter whose quote is technically acceptable and whose total evaluated price is the lowest price determined fair and reasonable.

The quoter shall have active System for Award Management (SAM) registration at the time of quote submission and at the time of award. The quoter must also be a responsible quoter.

Site visits are optional but highly encouraged. A site visit will be available on July 17, 2026, at 10:00 AM EDT. Requests to attend must be submitted by 10:00 AM EDT on Thursday, July 16, 2026.

Failure to acknowledge amendments may result in rejection if the contracting officer determines the failure is material. A quote may be rejected if the contracting officer determines it contains a material compliance issue.