This is a Request for Proposal (RFP) for Creative Contracted Services issued by Clear Creek Independent School District (CCISD). The district is seeking qualified vendors to provide a variety of services related to visual and performing arts for students. The RFP is due on Thursday, April 30, 2026, by 2:00 PM CT. Late responses will not be considered. Questions must be submitted by Friday, April 24, 2026, by noon CT. All questions will be answered and posted in IonWave. The contract term will be effective upon award through August 31, 2026, and will automatically renew for four additional annual terms. Vendors must register and respond electronically through IonWave. No mail-in proposals will be accepted. Required documents include a Conflict of Interest Questionnaire (CIQ), Form W9, Felony Conviction Notification, HB **** Certificate of Interested Parties, Company Information Packet, and CCISD Standard Student Data Privacy Agreement. The evaluation criteria include purchase price (40%), vendor reputation (10%), quality of goods/services (10%), meeting district needs (20%), past relationship (10%), and total long-term cost (10%).
The bid submission deadline is Thursday, April 30, 2026, by 2:00 PM CT. Late responses will not be considered.
The bid notice states that the district shall pay all undisputed invoices for accepted merchandise and/or services within 30 days of delivery or acceptance, whichever is later. The company also indicates it accepts purchase orders and takes payment on Net 30 terms.
The bid notice states that equipment products shall be new and the latest model, and the vendor has the ultimate responsibility of insuring the delivery of complete, full functioning products that meet the district's specifications and are free of defects in materials and workmanship. The manufacturer's standard warranty will apply unless otherwise specified. Vendor warrants that the goods furnished will conform to the specifications, drawings and descriptions listed in the solicitation and to the samples furnished by vendor, if any. If defective workmanship and/or materials is found after acceptance and payment has been made, the vendor shall replace or repair the defective components at the vendor's own cost, within a reasonable amount of time (normally 10 district business days), and at no extra cost to the district.
The bid notice outlines a multi-tier bid evaluation process with the following factors and points: Purchase Price (40%), Reputation of the vendor and its goods/services (10%), Quality of the vendor's goods/services (10%), Extent to which the goods/services meet the district's needs (20%), Vendor's past relationship with the district (10%), and Total long-term cost to the district (10%).
Vendors must be qualified to provide creative contracted services in the area of visual and performing arts. This includes services delivered by artists, educators, and organizations offering enrichment, instruction, performance, or arts-based programming. Specific categories include graphic design, music arrangers, composers, drill writers, choreographers, creative instructors, audiovisual production, clinicians, master class teachers, vocal coaches, color guard technicians, costume design, staff development, and professional training. Vendors must also submit a statement of qualifications, experience, and/or resume.
The bid notice mentions that if at any time the vendor fails to fulfill or abide by the terms and conditions or specifications of the contract, the district reserves the right to cancel the contract without written notification of intent. It also states that upon refusal of the vendor to make satisfactory and timely adjustments for defective workmanship and/or materials, the district reserves the right to claim and recover from the vendor, for costs incurred to correct the error or make good the defect in material or workmanship.
