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This is a Performance Work Statement (PWS) for lodging services for emergency evacuation in Largo, FL. The U. S. Government requires approximately 75 rooms with associated hotel services for government personnel during emergency evacuations. The contract will be a Blanket Purchase Agreement (BPA) with a duration of up to five years or until $5,000,000 in total orders is reached. Services include rooms with kitchen facilities, internet, and standard amenities. Hotels must be equipped with emergency generators and pass a government vulnerability security assessment. The contractor must develop and implement a Quality Control Plan (QCP) within 30 days of award. The Contracting Officer's Representative (COR) will monitor technical aspects of the contract. The contractor shall not disclose any information obtained through the contract without government consent and must adhere to Operations Security (OPSEC) guidelines. The PWS also outlines hotel regulations, security, representative requirements, service breakdowns, amenities, emergency electrical generation, check-in/check-out procedures, quality standards for rooms, baggage service, parking, room rates, billing, invoicing, and tax exemption. Changes to orders can be made by the Contracting Officer with 24-hour notice. The government reserves the right to cancel rooms up to 24 hours prior to the period of performance. A sources sought notice indicates a potential requirement for lodging services in Orlando, FL and Largo, FL, with a capacity for 350 rooms, including kitchenette, internet, standard amenities, and pet-friendly accommodations. A conference room with audiovisual equipment is also mentioned. The response deadline for the sources sought is June 1, 2026, at 9:00 am EST.
The BPA expires five 5 years from date of agreement or when the BPA reaches $5,000,000 in total orders, whichever is earlier. The delivery periods for this BPA are as follows: Period 01: 08/30/2025 - 07/31/2026; Period 02: 08/30/2026 - 07/31/2027; Period 03: 08/30/2027 - 07/31/2028; Period 04: 08/30/2028 - 07/31/2029; Period 05: 08/30/2029 - 07/31/2030.
Personal expenses in guest rooms, including but not limited to long distance phone calls, movie rentals, laundry, room internet fees, and room service will be paid for by the guest. The government will only pay for rooms that are utilized and up to the area per diem rate. All invoices submitted for payment shall be in English and in U. S. Dollars. Final invoices shall be completed and submitted to the designated government point of contact no later than nlt 10 days after final departure for further disposition.
The hotel shall be in a location which shall pass a government vulnerability security assessment in accordance with DODI ****, DOD **** and AR **** vulnerability security assessment will be conducted for the hotels awarded this BPA. If unable to accommodate all personnel in one 1 facility other hotels facilities shall be in a radius of 10 miles. Hotels shall not be located in a FEMA identified flood zone or hurricane evacuation zones A or B.
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If the contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the governments operations or activities, then the government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the contractor from performance of services required under this contract.
The BPA expires five 5 years from date of agreement or when the BPA reaches $5,000,000 in total orders, whichever is earlier.
