Bexar County Facilities Management (BCFM) is seeking bids for the procurement, delivery, and installation of new furniture systems for the Barlite Crime Lab building. The scope includes all associated electrical, data, hardware, and other materials necessary for complete installation. Prospective bidders are encouraged to attend a mandatory pre-bid meeting and site visit on Thursday, May 14, 2026, at 10:00 AM CT at the Barlite Building, **** Barlite Blvd. , San Antonio, Texas **** questions should be submitted in advance through the Bexar County Supplier Portal. All on-site personnel will require background checks and identification badges, at the vendor's expense. The project is expected to be completed in a single phase. Work hours must align with Bexar County's standard working hours (8:00 AM to 5:00 PM CST), with after-hours work requiring 72-hour prior coordination and incurring guard service costs. Uniformed Bexar County Court Security Officers are required for after-hours work escorts. A 12-month warranty is required for all work and materials. Vendors are responsible for obtaining and paying for all necessary permits and fees. A detailed construction schedule and submittal schedule are required after contract award. The vendor must provide all labor, materials, equipment, and services. Material substitutions require approval. Claims and disputes are initially handled by the architect. Changes to the work must be authorized by a change order or construction change directive. Time limits are critical, and liquidated damages may apply for delays. Payments will be made based on a schedule of values, with retainage. The vendor is solely responsible for safety precautions and programs. The vendor must correct any defective work within one year of final completion.
The bid notice does not explicitly state a final delivery deadline for the furniture systems. However, it mentions that occupancy of the facility will be dependent on the receipt of furniture and that the vendor must submit a detailed construction schedule including the scheduled substantial completion date and the scheduled final completion date.
The bid notice indicates that payments will be made based on a schedule of values. Applications for payment should reflect a 5% retainage, which will be paid upon completion and acceptance of all work, including closing documents. Final payment processing requires the receipt of a consent of surety for final payment and release of lien.
The vendor warrants to the county that materials and equipment furnished will be of the best quality and new, unless otherwise required, and that the work will be free from defects and strictly conform to the contract documents. The vendor warrants, for a period of twelve (12) months after final completion, to replace or repair to the county's satisfaction defective materials and equipment and redo defective work disclosed within that period.
The bid notice implies that vendors must be capable of procuring, delivering, and installing furniture systems, including associated electrical and data work. It also requires vendors to provide security clearances and identification badges for all on-site personnel, indicating a need for vendors to manage background checks and ensure compliance with security protocols.
The bid notice states that if the vendor fails to achieve final completion of the work on or before the scheduled final completion date, the vendor must pay to the county as liquidated damages the daily damages amount specified in the contract for each calendar day that final completion is delayed after the scheduled final completion date.
A pre-bid meeting and site visit is scheduled for Thursday, May 14, 2026, at 10:00 AM CT at the Barlite Building, **** Barlite Blvd. , San Antonio, Texas **** bidders are encouraged, but not required, to attend.
The bid notice mentions samples and similar submittals in the context of shop drawings and product data, stating their purpose is to demonstrate how the vendor proposes to conform to the contract documents. It also notes that samples may be required by the architect for substitution requests. However, it does not specify a general requirement for sample submission for the furniture itself.
The bid notice states that claims must be initiated by written notice to the architect and the other party within sixty (60) days after occurrence of the event giving rise to such claim or within sixty (60) days after the claimant first recognizes the condition giving rise to the claim, whichever is later.
