Gas Management Government Bids & RFPs

The ordering period for this contract is 5 years from the date of award.

All offerors must be registered with the System for Award Management (SAM) to receive award of government contracts.

The deadline for submitting responses to this sources sought notice is April 15, 2026.

The bid notice does not specify the award criterion.

Potential sources must provide their organization's name, address, email address, web site address, telephone number, and size and type of ownership for the organization, and tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated, organizations should address the administrative and management structure of such arrangements.

The bid due date for submitting proposals is April 29, 2026, by 2:00 PM EST. Reports are due to the town by October 15th of each year, which are approximate milestone dates.

Payment terms are net 30 days. Invoices shall be payable within thirty 30 calendar days of approval by the Townschools.

Proposals will be evaluated on the basis of experience, qualifications, capability, project approach, references and the cost. The recommended award will be based upon the Town's determination of which firm can best meet the needs of the Town.

The Townschools may make such investigations as it deems necessary to determine the ability of the bidder to perform the work. Bidders must include an overview of their firm's history, qualifications of staff, certifications, and years in business. A complete listing of Rhode Island municipalities for references is also required.

Bidders must be able to submit samples if requested.

The consultant waives all right to protest or seek any legal remedies whatsoever regarding any aspect of this RFP.

The bid notice states that proposals are due no later than Thursday, May 21, 2026, at 2:00 p. m. Late proposals will be returned unopened.

The bid notice states that unless otherwise agreed, the district will pay properly submitted vendor invoices within thirty (30) days of receipt of goods or services, or a combination of both. Payment will not be made until goods or services are delivered, installed if required, and accepted as specified.

The bid notice states that the length, time, and conditions of warranty must be attached to or stated in the proposal document. The seller and/or manufacturer warrants that the goods sold will be of merchantable quality, conform to applicable specifications, be free from defects in material and workmanship, and be fit for the particular purpose intended. Warranty does not commence until after the complete unit has been accepted and placed into service by the user agency.

The bid notice states that the district will award the RFP to the most responsive and responsible proposer whose proposal is the most advantageous to the district. Consideration will be given to financial standing, general competency, experience, conduct and performance under other contracts, financial condition, reputation in the industry, and other factors. Price will be the most heavily weighted criterion.

The bid notice states that the district reserves the right before awarding the contract to require proposers to submit or provide evidence of qualifications or any other information the district may deem necessary. The district will award the RFP to the most responsive and responsible proposer whose proposal is the most advantageous to the district.

The bid notice states that in the event any of the provisions of this RFP are violated by the proposer, the district will give written notice to the proposer stating the deficiencies and unless these deficiencies are corrected within ten (10) days, recommendation will be made by the district for immediate cancellation. Cancellation of contract of awardee may result in the removal from the district's bidders list for a period of three (3) years.

The bid notice states that it is the proposer's responsibility to demonstrate equivalency of proposed products. The district has the discretion to request, and test, product samples prior to the award of the RFP.

The bid notice states that any proposer who is adversely affected by the recommendation award may file a protest within the time prescribed per the district's protest policy. A proposer may protest the bidding process for the project only by filing a written protest with the district's director of purchasing, print shop, and warehouse, Paul Lopez, not later than seventy-two (72) hours prior to the scheduled board meeting.