Purchase of two mobile security cameras and related software for Rockland County Sheriff's Department. Brand name only. FOB destination prepaid. General terms and conditions apply, including compliance with laws, ethics, and bid submission requirements. Bids must be complete, legible, and signed. Extraneous terms may result in rejection. Confidential trade secret materials must be clearly marked. Prevailing wage rates apply to public works and building services contracts. Purchases are exempt from NYS and local sales taxes. Expenses prior to contract execution are not liable to the issuing entity. Bid results advertising requires prior written approval. Recycled or recovered materials are encouraged. Pricing should be unit pricing and net pricing. Site inspection may be required. Samples may be requested. Bid evaluation reserves the right to accept or reject bids. Conditional bids are not responsive unless specified. Clarifications and revisions may be sought prior to award. Prompt payment discounts will not be considered in determining the low bid. Equivalent or identical bids will be awarded based on price. Performance qualifications will be investigated. Disqualification for past performance is possible. Quantity changes prior to award are reserved. Timeframe for offers is 45 days. Contract creation and execution upon receipt of approvals. Contract is executory only to the extent of appropriated funds. Participation in centralized contracts is permitted. Modifications to contract terms require mutual written agreement. Scope changes may be required unilaterally. Estimated specific quantity contracts are for quantities actually ordered. Commencement of work within 10 days of execution. Purchase orders are required before delivery. Product delivery within 30 days of purchase order receipt unless otherwise specified. Weekend and holiday deliveries are generally not scheduled. Shipping and receipt of product are FOB destination. Title and risk of loss pass upon acceptance. Reweighing of product deliveries is subject to receiving entity. Product substitution is allowed if equal or better and approved. Rejected product must be removed by contractor. Installation is the contractor's responsibility. Repaired or replaced product components are subject to new product terms. Onsite storage is at contractor's risk. Employees, subcontractors, and agents must be trained technicians. Apprentice employees must be enrolled in approved programs. Assignment or subcontracting requires prior written consent. Termination for default, breach, or cause is reserved.
Delivery must be made as ordered and in accordance with the terms of the contract. Unless otherwise specified in the bid specifications, delivery shall be made within thirty calendar days after receipt of a purchase order by the contractor.
Prompt payment discounts will not be considered in determining the low bid, but may be considered in resolving tied bids. Any notation indicating that the price is net, e. g. , net 30 days, shall be understood to mean only that no prompt payment discount is offered by the bidder.
The commissioner reserves the right to accept or reject any and all bids, or separable portions of offers, and waive technicalities, irregularities, and omissions if the commissioner determines the best interests of the county will be served.
The commissioner reserves the right to investigate or inspect at any time whether or not the product, qualifications or facilities offered by the bidder meet the requirements set forth in the bid documents. Contractor must be prepared, if requested by the commissioner, to present evidence of experience, ability and financial standing, as well as a statement as to plant, machinery and capacity of the manufacturer for the production, distribution and servicing of the product bid.
There may be deducted from the amount payable to the contractor by the state of municipality under this contract a penalty of five dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the contract.
Where a site inspection is required by the bid specifications or project definition, bidder shall be required to inspect the site, including environmental or other conditions or existing deficiencies in the installed product, equipment or environment, which may affect bidders ability to properly deliver, install or otherwise provide the required product.
The commissioner reserves the right to request from the bidder/contractor representative samples of the product offered at any time prior to or after award of a contract. Unless otherwise instructed, samples shall be furnished within the time specified in the request.
Bidder may be disqualified from receiving awards if bidder, or anyone in bidder's employment, has previously failed to perform satisfactorily in connection with public bidding or contracts.
