Improving Government Bids & RFPs

The proposal submission deadline is July 13, 2026, at 11:00 AM CST. bid opening date: **** 11:00:00 am

The award will be made to the responsive and responsible offeror whose offer best meets the specified criteria, considering technical, commitment to diversity, and pricing evaluations. The state may award to the most responsive and responsible offeror whose offer best meets the specified criteria.

Offerors must be registered with the Illinois Procurement Gateway and meet specific technical and diversity requirements. Offerors must be registered by the illinois small business setaside program at the time offers are due for the offer to be evaluated.

A non-mandatory pre-bid conference will be held on May 5, 2026, at 11:00 AM CST. pre bid conference: **** @11: 00 am cst see section c. 7 of the rfp for details. this is a nonmandatory conference.

Protests related to specifications must be physically received by the protest review office no later than 14 days after the solicitation was posted. for protests related to specifications, the protest review office must physically receive the protest no later than fourteen 14 days after the solicitation or related addendum was posted to the bulletin.

Failure to submit required documents, such as vendor disclosure or utilization plans, or entering pricing in the alternate description field may result in disqualification. failure to submit vendor disclosure or ipg active registered vendor disclosure, as applicable, and the utilization plans, as applicable, with the offer submitted in bidbuy shall render the offer nonresponsive.

Proposals are due by Tuesday, August 4, 2026, at 3:00 PM MT.

Payments will be made to the contractor within thirty (30) days, or within a mutually agreed upon period after the city has received complete invoices from the contractor.

Contractor warrants that its services will be performed promptly, diligently and professionally, and that goods provided will be free from defects, fit for the purposes intended and work as specified.

Proposals will be evaluated based on design experience and technical approach (25 points), cost proposal and project value (25 points), project team qualifications (25 points), relevant project experience (15 points), and references and local presence (10 points).

Offerors must be qualified architectural and engineering (A&E) firms. Proposals will be evaluated to determine if each offeror meets all mandatory qualification requirements.

A mandatory pre-proposal site visit will be held on Monday, July 13, 2026, at 1:00 PM MT, located at Sterling Police Department Armory, **** S 3rd Ave, Sterling, CO **** are required to attend.

Protests must be submitted in writing to the City Manager within seven (7) working days after the aggrieved person knows, or should have known, of the facts giving rise thereto. For protests related to solicitation requirements or specifications, this period begins upon release of the RFP.

Failure to submit proposals by the deadline, not attending the mandatory pre-proposal conference, or not adhering to confidentiality and redaction requirements may lead to disqualification.

Bids must be received by Monday, July 27, 2026, at 2:00 p. m. EST.

The city shall pay the service provider, subject to any authorized deductions, the applicable prices set forth for each service authorized by the city, and delivered or performed, as the case may be, by the service provider to the satisfaction and acceptance, as appropriate, of the city. Items in dispute shall be paid upon the resolution of the dispute.

The bid specifications request information on the warranty for workmanship and materials, including the type of warranty documents to be included upon project completion. The bid specifications also ask for the expected lifespan of the proposed court surface under normal use.

The city of Fairburn reserves the right to reject all bids and to waive technicalities and informalities, and to make an award in the best interest of the city of Fairburn.

Bidders must provide information on their firm's history and organizational structure, references from at least three comparable projects, and details on any subcontractors to be used. They must also indicate if they or any predecessor organization have defaulted on a contract or been denied a bid due to non-responsibility.

The contract documents detail provisions for default and termination, including the city's right to terminate for default and the service provider's payment for earned compensation up to the date of termination, with potential offsets for damages.

A mandatory pre-bid site visit is scheduled for Thursday, July 9, 2026, at 10:00 AM EST at Duncan Park, **** Rivertown Road, Fairburn, GA ****.

Questions or requests for clarification must be sent via the Bidnet website and are due by Wednesday, July 15, 2026, at 4:00 p. m. EST.

Failure to provide requested information in complete and accurate detail may result in rejection of the bid. The city also reserves the right to reject all bids.