This is a public tender notice from the County of Westchester for Cisco Webex hardware. Bids must be submitted sealed with the vendor name, bid number, and due date on the outside of the envelope. Emailed or faxed bids are not permitted. The bid is due before 2 PM on May 27, 2026, and will be publicly opened at that time. Late bids will not be considered. Failure to complete the bid in its entirety may result in disqualification. The county reserves the right to reject any bids. Delivery is FOB destination and requested ASAP after notice of award. Delivery time may be a factor in determining the winning bidder. Bidders may offer alternate payment terms, but these will not be used in award determination. County terms of payment are 2 10 net 30. Copies of the bid may be downloaded from the Empire State Purchasing Group website or received from the Bureau of Purchase and Supplies office. Vendors protesting or disputing bid specifications must do so in writing three working days prior to the bid opening. Awards may be made by individual item, grouped items, or lot. The county reserves the right to extend the use of bid pricing for up to 12 months. Material Safety Data Sheets are required for hazardous chemicals. Purchases by other political subdivisions of New York State are allowed through resulting contracts if mutually agreeable. Successful bidders must accept awards of similar contracts with other political subdivisions in New York State if called upon to do so. Bidders must comply with all applicable federal, state, and county laws and regulations, including lead-free merchandise certification if applicable. Prevailing wages must be paid on public work projects. Bidders must certify that their bid is made without collusion or fraud.
The bid is due before 2 PM on May 27, 2026. Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guaranteed delivery is days. The county reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.
The county terms of payment are 2 10 net 30. Bidder may offer alternate terms, but discount and alternate terms will not be used in award determination.
Delivery time may be a factor in determining the winning bidder. The county reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.
The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing. If it is found that any of these criteria are not satisfactory, the county may reject bids.
Should the vendor fail to perform as required by the specifications, the county may cancel the order and terminate the order/contract. In such event, the county will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation. County will then purchase products/service on the open market and chargeback the difference to the defaulting vendor.
Samples, when required, must be delivered prior to the bid opening and free of charge. Samples will be returned at bidder's expense and bidder is required to arrange for pick up.
Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening.
Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.
