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This is a Request for Bids (RFB) for the rehabilitation of one home in Adair County. The work includes appliances, carpentry, drywall and finish, electrical, flooring, paint and finish, and plumbing. The job must be completed within 45 working days. The home has tested positive for ACM, and safe work practices are required. Liquidated damages of **** per working day will be charged for extensions beyond the contract end date. To be considered a responsive bidder, the mandatory bid response sheet and work write-up must be fully completed. TERO certification through the Cherokee Nation Tribal Employment Rights Office is required for preference, and proof of certification must accompany submittals. The successful bidder must comply with tribal rules and regulations and TERO requirements, including a fee of 1/12 of 1% of contract award and a $25 per day fee per non-Indian employee. Davis-Bacon wage rates apply. Bidders must review HUD general conditions. The Buy American provisions apply to iron, steel, and manufactured goods. A site visit is optional; contact Buster Gifford at 918 **** to schedule. Bidders are responsible for verifying all quantities, measurements, and scope of work. Award will be to the lowest, most responsive and responsible bidder based on factors including current projects, previous project completion, quality of work, and warranty issues. Payments will be made in two installments: 50% upon minimum inspection report and final payment upon completion and acceptance. Debarred, suspended, or ineligible contractors will not be awarded contracts. Insurance requirements include Workers Compensation, General Liability, and Automobile coverage. A one-year warranty against faulty materials or workmanship is required. Subcontractors must be approved by HACN and the TERO office. All required documentation, including insurance certificates, licenses, subcontractor agreements, and TERO paperwork, must be submitted within three days of award notification. Failure to submit all paperwork by the deadline will result in award revocation. A drug-free and tobacco-free workplace policy is mandatory. A non-collusive affidavit is required.
The bid notice states that the work must be completed in 45 working days. The deadline for bids is April 27, 2026, at 5:00 p. m. The notice also mentions that work should begin within two weeks of notification.
The bid notice states that payments will be made in 2 payments. One payment at a minimum of 50% after the inspection report and the final payment at 100% after the statement of completion and acceptance of work approved by the HACN inspector and submission of all required closing documents.
The bid notice states that the contractor shall warranty his work against faulty materials or workmanship for a period of one 1 year and replace same at the direction of the Housing Authority of the Cherokee Nation (HACN) at no cost to the homeowner and/or the Housing Authority of the Cherokee Nation. The one-year period shall begin on the date of the final acceptance inspection for the completed job by the inspector or designee. All labor shall have a one 1-year warranty.
The bid notice states that after reviewing all bids received, the purchase order will be awarded to the responsible bidder whose bid is determined to be the lowest and most responsive/responsible in accordance with the HACN procurement policy. The following factors will be given consideration: number of current, pending projects, previous projects completed on time, quality of work on previous projects, and outstanding warranty issues.
The bid notice states that to be considered a responsive/responsible bidder, the mandatory bid response sheet and the work write-up must be fully completed. To receive preference, bidder must be TERO certified through the Cherokee Nation Tribal Employment Rights Office. Proof of certification must accompany submittals. The successful bidder will be obligated to comply with tribal rules and regulations and TERO.
The bid notice states that if the job is not completed in 45 working days, **** will be charged for liquidated damages to the contractor for each working day of extension over the contract end date. The HACN will consider lack of enforcement or lax enforcement of the drug-free workplace statement by the contractor a default of the contract.
The bid notice states that bidders can visit the job site and acquaint themselves with the exact nature of work to be performed. To schedule a site visit, contact Buster Gifford at 918 ****.
