The Town of Petersham, MA, seeks proposals for developing an emergency communication plan, including equipment evaluations and training. Proposals must be submitted by November 17, 2025, at 5:00 PM to the Montachusett Regional Planning Commission. Five hard copies and a thumb drive are required. Questions can be submitted via email to ***@***. *. * project is funded by an MVP Action Grant. The contract completion date is June 30, 2026. Minority, women, and veteran-owned businesses are encouraged to submit proposals. The town will likely interview selected respondents. All materials produced through the grant program shall be considered in the public domain.
The delivery deadline is November 17, 2025, at 5:00 PM. Proposals received after November 17, 2025, at 5:00 pm shall not be considered.
The bid notice states that invoices will be paid by the town of petersham in accordance with all terms and conditions in the contract between the town of petersham and the executive office of environmental affairs dated october 2, 2025.
Bids will be evaluated based on vendor qualifications, additional experience, references, budget and timeline, and completeness and clarity of the proposal. Bids will be evaluated based on vendor qualifications see criteria below, additional experience, references, budget and timeline, and completeness and clarity of the proposal, includingadherence to mvp requirements as a qualified vendor.
The vendor team must have experience in community-driven processes, risk assessment, and training and communicating. The primary vendor andor vendor team will need to bring capability and experience in the following keyareas: 1. communitydriven processes the skill set for facilitating community outreach and engagement. 2. risk assessment and hazard identification the experience and ability to identify, analyze, and prioritize potential crises relevant to the municipality, such as natural disasters flooding, fires, destructive windlightning storms etc. , public health emergencies, and infrastructure failures, and to identify a communitys unique vulnerabilities. 3. training and communicating experience training municipal employees on emergency communication systems, processes and technology.
The deadline for submitting questions is November 7, 2025, at 5:00 PM. November 7, 2025, deadline for submission of all questions to mrpc. at 5: 00 pm
The estimated total budget for the project is $100,****. he town of petersham was awarded an mvp action grant in the amount of 100, 000.
