Ground Cloth Government Bids & RFPs

The bid opening date is July 15, 2026, at 12:00 PM. Bidders must ensure their bid package is uploaded to the e-procurement site by this deadline.

The township will pay by voucher. All ancillary charges must be included in the weekly rates, as the township will not honor extra charges.

All repairs, maintenance, size exchanges, and replacements are the vendor's responsibility at no additional cost to the township. Garments requiring repair or replacement must be returned to the employee within two weeks.

The township of Manchester will award this bid to the lowest responsible bidder.

Bidders must provide a completed experience and background questionnaire, including references. They must also have a valid business registration certificate.

All prospective bidders must provide representative sampling of the uniforms for examination by the department. Receipt of the uniforms must be no later than 15 days prior to the bid opening.

Failure to upload the bid package by the deadline, or receiving a bid document after the deadline, will result in non-acceptance. Failure to complete the experience qualifications questionnaire or provide requested information will be grounds for rejection.

Bids are due on July 9th, 2026, at 4 pm CST.

Invoices for the work submitted by the successful bidder must be coded in accordance with company policies. The successful bidder will be responsible for meeting with a representative of the company's accounting department regarding necessary coding requirements and complying therewith.

A maintenance bond may be required to guarantee that the bidder will solve all maintenance issues during the specified maintenance period, which is usually one 1 year from final acceptance of successful bidder's work.

In evaluating bids, company shall consider the qualifications of the bidders and whether or not the bids comply with the prescribed requirements. Company may consider the qualifications and experience of subcontractors and other persons and organizations including those who are to furnish the principal items of material or equipment proposed for those portions of the work as to which the identity of subcontractors and other persons and organizations must be submitted. Operating costs, maintenance considerations, performance data and guarantees of materials and equipment may also be considered by company.

No bid will be accepted unless the bidder can, if requested, show to the satisfaction of the company evidence of its experience and familiarity with work of the character specified. No bid will be accepted unless the bidder can show to the satisfaction of the company evidence of its financial ability to perform the work successfully and properly, to completion.

Provisions for liquidated damages, if any, will be specified in the statement of work and/or as set forth in the contact agreement.

A mandatory pre-bid meeting will be held on June 26th, 2026, at 11 am at the Milam Residence in Claremore, OK ****.

All questions will need to be submitted by email to manager Amy Eubanks at ***@***. *. * deadline for questions will be July 7th, 2026, at 4 pm.

If you copy the buyer on submittal, it can be grounds for disqualification.

The bid notice does not explicitly state a delivery deadline for the filter cloths. It mentions start delivery date upon issued PO and a project duration 1 year.

The bid notice states that the ype of award is lump sum.

To be awarded a contract, the city requires all of the following documents to be submitted with each bid: project paperwork (which includes bid guaranty, signed contract, list of water treatment plants that utilize bid product, and documentation verifying technician locations and training certifications).

The bid notice mentions liquidated damages but does not specify the amount or conditions for their application.

A prebid meeting is scheduled for May 7, 2026, at 10:00 AM EDT at **** York St. Toledo, OH **** is not required.

The bid notice requires wo 2 samples of the proposed filter cloth shall be provided.

The online QA deadline is May 13, 2026, at 4:00 PM EDT. Questions must be submitted through the Q&A tab of the bid.