Sealed responses are requested for road and highway equipment, specifically asphalt and concrete handling and processing equipment. A major customer is the Texas Department of Transportation (TxDOT). The response due date is August 6, 2026, at 1:30 PM Central Time in Austin, TX. The contract term is from the effective date to August 31, 2027, with renewal options. Pricing must be firm, all-inclusive, fixed prices, and considered for publication on the Texas SmartBuy online ordering system. A 1. 5% Texas SmartBuy administrative fee will be charged. Price adjustments may be considered annually at renewal based on the Producer Price Index for Construction Machinery and Equipment. Insurance requirements include commercial general liability of $500,000 each occurrence. Respondents must provide new, unused, latest model equipment in first-class condition. Delivery timeframes are critical and impact evaluation. Failure to follow submission instructions, including providing all required attachments and the mandatory price sheet, may result in disqualification. Communication with anyone other than the listed points of contact may also lead to disqualification.
Responses are due by August 6, 2026, at 1:30 PM Central Time. Delivery days after receipt of order (ARO) must be stated on the mandatory price sheet, measured in calendar days.
Payment terms for the State of Texas are typically 30 days. Invoices are due 30 days from the invoice date.
Respondents must enter the warranty duration on the unit's specification sheet. Specific warranty requirements are detailed in Attachments F and G, Part IV Warranty.
CPA will determine best value for the state, considering compliance with specifications, purchase price, and risk of vendor nonperformance. Delivery ARO may also be reviewed as a best value factor.
Respondents must demonstrate ability, capacity, and skill to perform the contract, ability to perform promptly, character, responsibility, integrity, current compliance with laws, sufficient financial resources, and conformity to material specifications.
CPA and the customer may exercise contractual remedies in connection with late delivery. Failure to pay the Texas SmartBuy administrative fee in a timely manner may result in items being removed from the system or the contractor being placed on warrant hold.
Communicating with anyone other than the point of contact, failing to submit required documentation, not signing the execution of response, failing to submit the mandatory price sheet, including assumptions or exceptions that materially change specifications, or failing to timely submit a completed TEC Form **** can lead to disqualification.
