Stylus Government Bids & RFPs

Bids must be received and time stamped no later than August 6, 2026, at 3:00 PM CDT. bid opening date: **** bid opening time: 3: 00p. m. cdt

The city's goal is to pay properly submitted contractor invoices within thirty (30) days of receipt, provided goods have been delivered, approved, and accepted. The goal of the city is to pay properly submitted contractor invoices within thirty 30 days of receipt, providing goods have been delivered, approved, and accepted by an authorized city representative.

The laptop includes a 5-year limited warranty. The car wiring adapter has a 3-year warranty. Premier support for docking stations is required for 5 years. 1. laptop: . . . 5year limited warranty . . . 3. car wiring adapter: . . . 3year warranty . . . five 5 year premier support without accidental damage protection is required for each device.

This bid will be awarded to the lowest responsive, responsible bidder meeting specifications based upon the total lump sum bid amount. This bid will be awarded to the lowest responsive, responsible bidder meeting specifications based upon the total lump sum bid amount.

Bidders must provide a signed, notarized affidavit affirming enrollment in a federal work authorization program and submit documentation. A signed, notarized affidavit attached and supporting documentation affirming enrollment in a federal work authorization program must be submitted with proposal.

If the city terminates the contract due to the contractor's breach, the city has the right to purchase equipment elsewhere and charge the contractor for any additional costs incurred. If the city because of the contractors breach terminates this contract, the city shall have the right to purchase equipment elsewhere and to charge the contractor with any additional cost incurred.

Failure to meet mandatory requirements will result in disqualification. Failure to sign the bid may cause it to be determined nonresponsive. The contractors failure to meet the mandatory requirements will result in the disqualification of the contractors bid from further considerations.

Delivery date is as soon as possible. Vendor to provide lead time on quote. Delivery shall be FOB destination.

Payment terms are Net 30.

Offers will be evaluated based on price and technical acceptability.

Offeror shall have an active registration in the System for Award Management (SAM).

Failure to provide all information to aid in the evaluation may be considered nonresponsive and offers may be excluded from further evaluation and rejected.

Delivery is requested by September 1, 2026. delivery is requested by september 1, 2026.

Firms must submit substantiating documentation or a request for additional information in writing to the identified point of contact before the due date deadline of this SAM posting. before the due date deadline of this sam posting.

Oral communications are not acceptable in response to this notice. oral communications are not acceptable in response to this notice.

Responses are due by 12:00 p. m. , MST, Wednesday, August 5, 2026.

Periodic invoices from completed deliveries, not exceeding thirty calendar days from delivery and acceptance. The county is exempt from state or local sales taxes.

Vendors must provide details of equipment warranty and warranty for all associated parts, including claim processes. The warranty shall remain in force for the full period identified by the vendor.

The award will be based on the best evaluative score considering product specifications, training/support plan, warranty, repair services, and pricing. Price is not a factor in the technical review scoring process.

Vendors must have a minimum of five years of experience in business and providing support for similar equipment. They must be a direct supplier and/or approved retailer from the manufacturer, with no third-party vendors or resellers.

Failure to deliver goods within the stated time may result in contract cancellation and charging the vendor for re-procurement costs. Failure to correct deficiencies may lead to default and charges for obtaining another contractor.

The deadline for submitting questions is July 20, 2026, at 10:00 a. m.

Failure to respond in the required format, provide required information, or submit late may deem a submittal nonresponsive. Submitting false information can be grounds for disqualification.

Entire delivery required by 08/20/2026, no exceptions.

Vendor must submit product warranty information if applicable with bid submission.

Lowest and best bidder under chapter 181 c. o. Unit price and delivery time will be factored in the evaluation process to determine lowest best bid received.

Samples must be provided upon request within 5 five business days for review testing. All samples are at no charge to the City of Cleveland.

If a potential bidder does not notify the division of purchases and supplies in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a protest of award.

Bids received after the closing date, closing time or sent to any other email address not identified in the bidders instructions cannot be considered.