Trade Shows Government Bids & RFPs

Offers are due at 2:00 p. m. Hawaii Standard Time (HST) on August 20, 2026.

Invoices will be paid within 30 days upon verification of satisfactory performance.

Award will be made to the responsible offeror whose proposal is determined to be the most advantageous to the state based on evaluation criteria including overall capabilities of firm, brand marketing plan, familiarity with Hawaii brand and product, and cost.

Offerors must be compliant with all laws governing entities doing business in the state, including tax laws and employment security laws. Compliance will be verified on Hawaii Compliance Express (HCE).

Any protest concerning the solicitation or solicitation content shall be submitted in writing before the proposal due date.

Proposals may be automatically rejected for reasons including late submissions, non-responsiveness, non-responsibility (e. g. , lack of vendor compliance, refusal to abide by general conditions), failure to cooperate, falsification of information, or lobbying efforts.

The total estimated value for the entire contract term is $49,000,**** USD.

Offers are due at 2:00 p. m. Hawaii Standard Time (HST) on August 20, 2026. Offers are due at 2:00 p. m. hawaii standard time hst on august 20, 2026

Invoices will be paid within 30 days upon verification of satisfactory performance. Pay invoices within 30 days upon verification of satisfactory performance.

Proposals will be evaluated based on overall capabilities of the firm, qualifications of personnel, the global MCI marketing and management plan, familiarity with the Hawaii brand and product, and cost. Award will be made to the responsible offeror whose proposal is determined to be the most advantageous to the state based on the evaluation criteria set forth in the rfp

Offerors must demonstrate organizational capacity, professional experience in MCI sales marketing and management, and familiarity with Hawaii's brand and culture. The offeror shall provide a complete description of its relevant experience in global mci sales marketing and management services

Protests concerning the solicitation or solicitation content must be submitted in writing before the proposal due date. Any protest concerning the solicitation or solicitation content shall be submitted in writing before the proposal due date

Proposals may be rejected for late submission, non-responsiveness, non-responsibility (e. g. , lack of vendor compliance, refusal to abide by general conditions), failure to cooperate, falsification of information, or lobbying efforts. A proposal may be automatically rejected, without further review, for the following reasons: a late proposals. . . . b nonresponsiveness. . . . c nonresponsibleness.

The total estimated value for the entire contract period is $20,900,****. The total estimated value is not to exceed twenty million nine hundred thousand and no100 dollars 20, 900, **** usd, for the entire contract period

The American Fair: Freedom 250 in Nakhon Ratchasima will take place on October 2-4, 2026. The planning phase is from May to September 2026, the execution phase is in October 2026, and the post-event phase is in November 2026.

Payment will be made in installments based on the completion of key milestones: planning phase completion, execution phase completion, and post-event phase completion. The vendor should comply with the terms of payment, 30 days credit.

Award will be made to the lowest priced, acceptable, responsible offeror.

Offerors must have prior experience in organizing large-scale interactive public fairs or events, preferably with a focus on entrepreneurship and culture. They must demonstrate the ability to work collaboratively with the U. S. Embassy Bangkok and adhere to U. S. government branding and messaging guidelines. Offerors must also be registered in the SAM system for award management.

Questions regarding this solicitation may be submitted no later than 15:00 pm Bangkok time on May 1, 2026.

Failure to be registered in the SAM system for award management at the time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given.