Tyler Junior College (TJC) is seeking proposals for commercial insurance coverage. The coverage period is effective September 1, 2026, through August 31, 2027, with five one-year renewal options. Proposals are due by June 10, 2026. TJC will consider multiyear quotes. Vendors must be licensed and authorized to do business in Texas with at least 5 years of experience. Proposals must include specific insurance policies and limits, including professional liability and employee dishonesty insurance. TJC reserves the right to accept or reject any proposals. The contract will be awarded to the proposal deemed most advantageous based on service capabilities, financial ability/stability, costs, comprehensiveness, and account management plan. All proposals and supporting documentation must be submitted by mail, courier, or hand-delivery to TJC Campus Procurement Services. Inquiries must be submitted in writing via email by May 1, 2026.
The proposal due date is Wednesday, June 10, 2026, at 2:00 p. m. Central Daylight Time (CDT). The proposal must be received prior to the proposal deadline, and proposals received after the deadline will not be opened, read, evaluated, or recorded and will be returned to the vendor unopened.
Invoices are to be submitted to the accounts payable department for products and services that have been received or for services rendered. Payment will be processed in accordance with Texas Government Code, Subchapter B, Payments and Interest, Chapter **** b. Terms are to be 30 days net, although contractor may in addition offer early payment discounts for use at the ordering members discretion.
Contractor shall provide warranty details for parts and labor on proposal form. All materials used on any project shall be new and, if applicable include a manufacturers warranty.
Awards shall be made to the respondent whose proposal, conforming to the RFP, will be the most advantageous and is in the best interest of the college. The criteria to be considered by TJC in evaluating proposals and selecting a vendor will be service capabilities (25%), financial ability/stability (15%), costs of services (35%), comprehensiveness of the proposal (10%), and account management plan (15%).
Proposer must be properly licensed and/or authorized to do business in Texas and have at least 5 years of experience in providing Texas commercial insurance policies. Proposer qualifications must be included as an exhibit to the proposal. Proposer must have an active appointment with the insurers being proposed and attach a copy. Proposer must have an errors and omissions policy with a minimum limit of $1,000,000 per occurrence and attach proof to the RFP.
A protest must be made in writing and submitted to the director, campus procurement services, no later than five (5) business days after the award of the bid. The date of the bid award will not be counted as one of the five (5) business days.
