This is a Request for Quotation (RFQ) for Health Care for Homeless Veterans (HCHV) Contracted Emergency Residential Services (CERS) with Substance Use Disorder (SUD) treatment and/or mental health treatment in Sacramento, Placer, or Yolo County, California. The contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) contract with a period of performance from June 1, 2026, to May 31, 2031. Offerors must be registered in SAM. gov. Key requirements include providing safe, secure, and accessible housing, supportive services, case management, and facilitating access to treatment. Facilities will be inspected annually. Questions must be submitted at least 3 days prior to the solicitation closeout date. Quotes must be submitted electronically in two parts: Price and Technical. The technical quote must include facility description, recent experience, staffing plan, bug infestation prevention plan, quality control business plan, and past performance. The evaluation will be based on a comparative analysis of non-priced factors and price, with the government reserving the right to award to the best value offer.
The period of performance for this contract is from June 1, 2026, to May 31, 2031, with ordering periods for each year within that timeframe. The solicitation states that the offeror agrees to hold prices firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum. The bid notice states pop end: **** for the last ordering period.
The bid notice states that payment will be made by the Department of Veterans Affairs Financial Services Center. Invoices are to be submitted monthly, and the monthly invoice is computed at the daily rate multiplied by the total number of beds occupied by veterans at midnight each night of the given month. Invoices should be submitted to the VA liaison for approval by the 5th of the month following the billing period and through the Tungsten Network electronic invoicing system by the 10th of the month.
The bid notice includes FAR clause ****, which states that the contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract. It also states that the contractor will not be liable to the government for consequential damages resulting from any defect or deficiencies in accepted items, except as otherwise provided by an express warranty.
The bid notice states that the government will award a contract resulting from this solicitation to the responsible vendor whose quote, conforming to the solicitation, will be most advantageous to the government, price and other factors considered. The quotes will undergo a comparative evaluation to determine which quoter provides the best value to the government based on non-priced factors and a competitive price.
The bid notice outlines several qualification requirements for the contractor, including the capability to provide secure housing, supportive services, case management, and treatment for substance use disorder and/or mental health. The facility must be operational in Sacramento, Placer, or Yolo County, be ADA accessible, and have current licenses, permits, accreditation, and certificates. Key personnel qualifications are also detailed, including 24/7 staffing and relevant experience.
The bid notice mentions liquidated damages for data breaches involving sensitive personal information, at a rate of **** per affected individual, to cover costs related to notification, analysis, and credit monitoring. It also states that failure to comply with information custodial requirements can be grounds for withholding payment or termination for default.
The bid notice states that prior to the award of any contract and annually thereafter, a multidisciplinary VA team will conduct a survey of the contractor's facilities to ensure acceptable quality of care in a safe environment. Additional inspections may be conducted at any time. The PWS Addendum 2 provides a copy of a blank inspection form.
The bid notice states that protests must be filed directly with an agency or with the Government Accountability Office (GAO) and served on the contracting officer. For protests filed with the GAO, a copy must be received by the designated office within one day of filing with the GAO. The notice also encourages the use of Alternative Dispute Resolution (ADR) procedures.
The bid notice does not explicitly state a total estimated monetary value for the contract. It mentions a guaranteed minimum award amount of 8 days and a maximum aggregate value of orders that can be placed under this contract is equal to the dollar amount of 22,500 days.
