Collaboration Tools Government Bids & RFPs

The bid is due before 2 PM on May 27, 2026. Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guaranteed delivery is days. The county reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.

The county terms of payment are 2 10 net 30. Bidder may offer alternate terms, but discount and alternate terms will not be used in award determination.

Delivery time may be a factor in determining the winning bidder. The county reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.

The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing. If it is found that any of these criteria are not satisfactory, the county may reject bids.

Should the vendor fail to perform as required by the specifications, the county may cancel the order and terminate the order/contract. In such event, the county will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation. County will then purchase products/service on the open market and chargeback the difference to the defaulting vendor.

Samples, when required, must be delivered prior to the bid opening and free of charge. Samples will be returned at bidder's expense and bidder is required to arrange for pick up.

Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening.

Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.

The contract period is one 1 year with four 4 one 1 year renewals and is scheduled with initiation of the contract period following approval by the swbno board of directors board and issuance of notice to proceed and purchase order. The total potential contract period shall not exceed five 5 years.

The board shall pay proposer in accordance with the contracted prices. The proposer will invoice the agency at the billing address designated by the agency. Payments will be made by the agency within approximately fortyfive 45 calendar days after receipt of a properly executed invoice, and approval by the department or designee.

The selection committee will first evaluate and score responsive RFP responses on the criteria listed below and provide an assessment of that score. Consensus scoring: the selection committee will review each qualified technical proposal then score by consensus. The members of the selection committee will complete the numerical grading 0-5 with the criteria weighted as shown below, and provide a written explanation stating the reasons for the rating for each criteria. The selection committee shall first evaluate the proposals on the basis of criteria other than price.

Proposers must provide information about their company so that the board can evaluate the proposer's stability and ability to support the commitments set forth in response to the RFP. In addition to providing responses to the following items, the proposers must complete the attachment Company Background Form of this RFP.

A SWBNO shall provide written notice to the contractor of any performance deficiency subject to remedy under this section. The contractor shall have ten 10 business days to respond in writing with an explanation or corrective action plan, unless a shorter period is specified for a particular standard. Remedies shall be deducted from the next monthly invoice following determination of the deficiency.

Failure to follow these instructions may result in rejection. Failure to request consent shall be grounds for default under this contract.