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The Washington County Public Schools (WCPS) is soliciting sealed proposals for the purchase and delivery of outdoor power equipment. The deadline for written questions is November 3, 2025, and the proposal due date is November 18, 2025. Bidders must register on the WCPS purchasing website and emaryland marketplace advantage. Addenda will be issued no later than four days prior to the bid due date. The contract period is from the date of award through December 31, 2026, with the possibility of two one-year extensions. Bidders must provide insurance and adhere to various safety and compliance regulations. Any company objecting to the bid procedure or the recommendation for award has five business days following the date of award by the board of education to file a written protest with the superintendent of schools. The awarded vendors will guarantee the material and workmanship for a minimum period of one year from the date of acceptance. The WCPS reserves the right to negotiate specific contractual terms for products, services, and pricing. The vendor shall indemnify, defend, and hold harmless the board and its respective elected officials, employees, departments, agents, and volunteers from any and all claims, demands, suits, and actions. The vendor will comply with all federal, state, and local laws, ordinances, and regulations pertaining to work under their charge. Minority business enterprises are encouraged to respond to this solicitation notice. The use of illegal immigrant labor to fulfill contracts solicited by wcps is in violation of the law and is strictly prohibited.
The delivery of equipment is required within 45 days after receipt of an official purchase order.
WCPS standard payment terms are et 30.
The awarded vendors will guarantee the material and workmanship for a minimum of one year from the date of acceptance.
The basis of award shall be the lowest responsible bidders submitting a responsive bid.
Bidders may be required to show to the complete satisfaction of WCPS that they have the necessary facilities, ability, and financial resources.
The awarded vendors may pay liquidated damages, in the amount of 500 per day, for any delay or failure in performance.
Samples may be requested for testing and evaluation purposes.
Any company objecting to the award has five 5 business days following the date of award to file a written protest.