The City of Charleston, WV is soliciting bids for a crowd
barrier system. Mandatory requirements include specific features for 30 crowd
barrier units and 3 trolley carts. Vendors must provide product specifications, and the number of clients with venue contact information for similar systems sold in the last 48 months. The contract will be awarded to the vendor with the lowest overall total cost. Delivery must be made within 30 working days after receiving a purchase order. The city must be notified in writing of any delivery delays. The vendor is responsible for the return of unacceptable items within 5 days of notification. The city reserves the right to reject bids from vendors deemed non-responsible. Bid opening date is August 19, 2025, at 2:00 PM. Additional documents required include pricing page, contact and signature form, purchasing affidavit, protest acknowledgement form, addendum acknowledgement form, local vendor form (if applicable), certification of insurance, required certifications or licenses (if applicable), bid bond (if applicable), drug-free affidavit (if applicable), subcontractor list (if applicable), and product specifications. Changes or revisions to the solicitation will be made by official addendum. Vendors must acknowledge receipt of all addenda. Vendors may bid alternates to listed models or brands, provided the alternate is at least equal to the model or brand and complies with the required specifications. Local vendors may qualify for a competitive advantage. The city broadly imposes a business occupation privilege tax. Vendors entire response to the solicitation and the resulting contract are public documents. The contract term is for one year from the issuance of the award document until all goods are delivered. Vendors must comply with all applicable federal, state, and local laws, regulations, and ordinances. The vendor shall indemnify the city from any claims arising from the operations of the vendor, its officers, agents, employees, subcontractors, and related or affiliated companies. The vendor shall be solely responsible for the protection of all work and materials against damage or injury. The final cleanup shall be reviewed and approved by the city engineer prior to final payment. The vendor must be licensed and in good standing in accordance with any and all state and local laws and requirements. The vendor must furnish proof of the insurance identified in the solicitation. The vendor must submit a list of all subcontractors who will perform more than $25,000 of work on the project. All plans and drawings must be completed and available for distribution at least five business days prior to a scheduled prebid meeting. The architect/engineer and/or city shall be required to abide by the following schedule in issuing construction project addenda. The architect/engineer shall prepare any addendum materials for which it is responsible, and a list of all vendors that have obtained drawings and specifications for the project. The architect/engineer shall then send a copy of the addendum materials and the list of vendors to the city for which the contract is issued to allow the city to make any necessary modifications. The city shall send the addendum to all interested vendors and, if necessary, extend the bid opening date. Any addendum should be received by the city at least fourteen days prior to the bid opening date.