Video Visit Government Bids & RFPs

The contract work must be completed within 45 calendar days from the date of award.

This is a set aside for service disabled veteran owned small busineess only.

A site survey will be scheduled for either 2september 2026.

Invoices for fixed fee services will be sent upon completion of specified deliverables, and the county will pay within thirty one calendar days of invoice date. The county will pay invoiced amounts that are not the subject of a good faith dispute within thirty one calendar days of invoice date.

The proposal must include system warranties and monitoring. The system warranties and monitoring

The county will weigh responses in categories including functional approach, technical approach, and pricing. In rating proposals, the county will carefully weigh the responses in the following categories:

Respondents must demonstrate experience in inmate video visitation services to correctional facilities of similar size. The respondent shall demonstrate experience in inmate video visitation services to correctional facilities of similar size.

The respondent shall visit the site to verify all existing conditions shown on plans or identified in the specifications. the respondent shall visit the site, verify all existing conditions shown on plans, or identified in the specifications

Failure to meet requirements may be cause for rejection of the proposal at the county's discretion. Failure to meet these requirements may be cause for rejection of the proposal at the countys discretion.

Offers are due on or before Wednesday, 09/02/2026 by 2:00 pmeastern. offers are due on or before wednesday, **** by 2: 00 pmeastern.

Invoices shall be submitted in arrears: invoices shall be submitted in arrears: a. quarterly b. semiannually c. other x upon inspection and acceptance by the government.

All proposed equipment and software include a minimum one-year warranty unless otherwise specified. all proposed equipment and software are new, industryvalidated solutions and include a minimum oneyear warranty unless otherwisespecified.

The government will award the contract to the vendor whose quote is the best value to the government, using a comparative analysis. the government will award a firm fixed priced ffp contractresulting from this rfq to the responsible vendor whose quote using comparative analysisusing evaluation factors and is the best value to the government.

Prospective offerors must be registered in the SAM system for award management. prospective offerors must be registered in the system for award management sam athttps:www. sam. gov to be considered for an award of a federal contract, and registration mustbe complete and not missing elements such as representations and certifications.

A site visit is highly encouraged but not mandatory. Vendors have three 5 days after the rfq is posted to submit a request. a site visit is highly encouraged by not mandatory. vendors have three 5 daysafter the rfq is posted to submit a request for site visit.

Submitted questions must be received no later than Wednesday, 08/28/2026 by 12:00 pm eastern. submitted questions must be received no later than wednesday, **** by 12: 00 pm eastern.

All work must be performed by a licensed water supply well constructor in accordance with Oregon health authority regulations and Oregon administrative rules.

The initial period of performance is from 30 Sep 2026 to 29 Sep 2027, with options extending through 2031.

Payment will be made by code, and invoices should be submitted to the address shown in block 18a.

Products should come with manufacturer warranty.

Contractors attending site visit should submit name of no more than 3 personnel to the contracting specialist Mr. Donald Randles.

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