Westchester County seeks bids for a 12-month cloud-based public safety communication and workflow management software subscription. Includes unlimited users, external participant accounts, 10 TB cloud storage, setup, training, support, updates, and warranty. Award to lowest bidder meeting specifications. Bids due by 2 PM on 11/5/2026. Payment terms: 2/10 net 30. Delivery FOB destination. No fuel surcharges. EFT payment required. Bids must be sealed and submitted to Bureau of Purchase and Supplies.
Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery. The bidder must guarantee delivery in days, and delivery time may be a factor in determining the winning bidder. delivery time may be a factor in determining the winning bidder
County terms of payment are 2/10 net 30. Payments are remitted via electronic funds transfer (EFT) through the Vendor Direct program. county terms of payment are 2 10 net 30
Software updates, maintenance, and warranty coverage are included throughout the 12-month subscription term. software updates, maintenance, and warranty coverage shall be included throughout the twelve 12 month subscription term
Award shall be made to the lowest bidder meeting all specifications and requirements, based on the total bid price for item 1. award shall be made to the lowest bidder meeting all specifications and requirements
Bidders must identify the manufacturer, software platform, and included modules. Bidders proposing an equivalent must provide manufacturer literature demonstrating compliance. bidders proposing an equivalent shall provide manufacturer literature demonstrating compliance with the specifications
If the vendor fails to perform, the county may cancel the order and terminate the contract, and purchase products/services on the open market, charging back the difference to the defaulting vendor. the county may cancel the order and terminate the ordercontract
Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date. Protests must be in the possession of the Bureau of Purchase and Supplies three working days prior to the bid opening. must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening
Late bids will not be considered, and failure to complete the bid in its entirety may result in disqualification. Copies obtained from other sources are not official and may be considered incomplete if missing addenda. late bids will not be considered and failure to complete this bid in its entirety may result in disqualification
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