Health Information Government Bids & RFPs

The RFI response deadline is 4:00 PM Central Time on June 15, 2026.

The state will not pay for any costs associated with responding to this RFI.

The state is seeking information from qualified vendors regarding EHR systems and related solutions.

The deadline for receipt of proposals is Tuesday, June 30, 2026, at 1:00 p. m. ET. The anticipated contract start date for non-medicare plans is July 1, 2027, and for the medicare supplement plan is January 1, 2028. The bid notice states The proposed schedule of events subject to the rfp is outlined below. however, these dates and milestones are not absolute and may change due to unplanned events during the bid proposal and award process.

The bid notice states The state of delaware will require a payment schedule based on defined and measurable mile stones. Payments for services will not be made in advance of work performed.

The bid notice states The vendor will provide a warranty that the deliverables provided pursuant to the contract will function as designed for a period of no less than one 1 year from the date of system acceptance. The warranty shall require the vendor correct, at its own expense, the setup, configuration, cus tomizations or modifications so that it functions according to the state of delawares requirements.

The bid notice states The contract shall be awarded to the vendor whose proposal is most advantageous to the state, taking into consideration the evaluation factors set forth in the rfp. it should be explicitly noted that the sebc is not obligated to award the contract to the vendor who submits the lowest bid or the vendor who receives the highest total point score, rather the contract will be awarded to the vendor whose proposal is the most advantageous to the state of delaware.

The bid notice states The organization must have prior experience directly related to the services requested in this rfp and must be able to demonstrate clearly their ability to perform the required scope of services within the timeline requested. It also mentions confirm your organization has a minimum of 5 consecutive years of experience providing the scope of services requested in this rfp e. g. , medical tpa services and the administration of medicare supplement plan.

The bid notice states The state of delaware may include in the final contract liquidated damages provisions for non performance.

The bid notice states mandatory preproposal meeting a mandatory preproposal meeting has been scheduled for friday, may 29, 2026, at 11:00 a. m. et local time via microsoft teams. proposals will not be accepted if the interested vendor does not participate in the mandatory prepro posal meeting.

The bid notice states protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the state, in writing, at least ten 10 calendar days prior to the time set for opening of the proposals as set forth herein.

The required delivery date is prior to June 2026.

The bid notice states that invoices shall be submitted upon delivery and acceptance.

The bid notice implies a warranty is expected, as it mentions that all software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

The government intends to award a firm-fixed-price contract.

Vendor shall be an original equipment manufacturer (OEM), authorized dealer, authorized distributor or authorized reseller verified by an authorization letter or other documents from the OEM signed.

The bid notice does not explicitly mention the submission of samples.

The bid notice does not specify a deadline for challenges.

The electronic submissions must be received no later than 5:00 PM Eastern Time on June 12, 2026.

The bid notice states that architect engineers (A&E) will be selected for negotiations based on demonstrated competence and qualifications for the type of professional services required.

To be eligible for contract award, each A&E must be registered in the System Award Management (SAM) system.

The bid notice states that the award amount will not exceed $250,000,**** combined capacity over the life of the contracts.