Grounding Government Bids & RFPs

The bid submission deadline is June 4, 2026, by 1:00 PM. The bids will be publicly opened after this submission deadline on June 4, 2026, at 1:00 PM.

Payment shall be made on the amount of work performed based upon the unit prices placed on the bid forms. Payment shall be made upon submission of an invoice and acceptance of the work by the director of public works, or his designated agent. Prepayment is not allowed.

The contractor will warrant that all workmanship shall be first class and shall be performed by persons qualified and licensed in their respective trades.

The town will award the contract to the lowest responsible and eligible bidder based upon the total combined bid price for years one through three.

All bidders must furnish proof of a minimum of three continuous years in business. All bidders must provide owner contact information for five projects of similar nature and scope completed within the last five years.

Failure of the contractor to comply with the requirement of having an approved project supervisor on site may result in a penalty of $200 per day. Failure to employ a minimum of 2 competent workers on site daily may result in a penalty of $200 per business day of noncompliance. Failure to meet response time obligations may subject the contractor to penalties of an assessment in the amount of **** per day of noncompliance, after one written warning. Continued noncompliance may subject the contractor to termination of the contract and assessment of damages equal to the difference in unit cost between the contractors bid price and the next lowest bidder.

A pre-bid conference will be held at 9:30 AM on May 20, 2026, at the Public Service Administration Building. Attendance is strongly encouraged but not required.

Questions are due May 28, 2026, by 5:00 PM.

The performance period for this contract is from July 15, 2026, to December 31, 2026.

Payment will be made by electronic funds transfer through the Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF, and no paper invoices will be accepted by the contracting office. Partial payments are authorized for actual services rendered.

The government will award a contract to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered, using a lowest price technically acceptable (LPTA) source selection process.

To be awarded a government contract, you must have a new Unique Entity Identifier (UEI), a CAGE/NCAGE code, and be registered in the System for Award Management (SAM). Additionally, for this specific contract, the contractor must be an organization certified by the Italian Ministry of Productive Activities as an organismo di tipo a and registered on the official website of the Ministry of Economic Development.

No pre-quote conference and/or site visit will be held for this solicitation.

Questions regarding this RFQ must be submitted by email no later than ten (10) calendar days following the RFQ issue date.

The period of performance for this project shall be determined based on the proposed schedule and actual contract award date. All works shall be completed within the scheduled timeframe.

The contractor shall provide warranty services for workmanship deficiencies and installed equipment for a minimum period of one (1) year, including all break-fix support, field trips, telephone support, and shipping costs. The warranty period shall start from the date of final acceptance.

The contractor shall demonstrate full knowledge and understanding of the specifications and requirements for implementation of a basewide mass notification system by submitting a detailed and comprehensive proposal outlining their methodology, features and capabilities, and equipment required to satisfy the performance work statement. Any deviation or exception taken to these specifications and requirements must be noted and a full explanation for the alternative must be provided. The contractor must have shown proven success installing and maintaining mass notification systems. The equipment manufacturer must be **** certified. The contractor shall provide two references for similar mass notification systems at US DoD facilities or civilian equivalents and be able to demonstrate previous experience and past performance. Past performance must include the installation of at least two other DoD installations or civilian equivalents within the last ten years. Contractor shall provide factory-trained personnel to perform system design, testing, installation and training. System must be manufactured and tested in the United States of America. The equipment manufacturer and its proposed equipment, system and services must be Safety Act designated or certified, as qualified anti-terrorism technology by the US Department of Homeland Security.

The contractor shall coordinate with the base POC a minimum of ten (10) business days prior to arrival onsite. The contractor shall process a site visit access request letter to obtain access to the base. This letter shall identify the names, social security numbers, drivers license numbers and state of issue, and birth date of the personnel who will be performing work on this project.