Tree Insurance Government Bids & RFPs

The submission due date for bids is May 14, 2026, at 11:00 AM.

The bid notice states that payment terms are net 30 days upon providing that goods and/or services described under this contract have been delivered, installed if required, rendered, and/or accepted and upon receipt by the city of properly submitted invoice via the city's supplier portal.

The city will award the solicitation to the lowest responsive and responsible bidder.

The city will receive bids only from persons/firms shown on the city's attendance list for the bid conference. Bidders shall review the bid specifications to determine the contractors license classification and include current license numbers in the bid. The city may require additional information from bidders to determine their responsiveness and responsibility.

Violation of the Louisiana Code of Governmental Ethics may result in rescission of contract, permit or licenses, and the imposition of fines and/or penalties. Failure to comply with city hiring requirements may result in suspension of payments, voiding the contract, or other legal action. Failure to meet the bid opening date and time shall result in rejection of the bid.

A bid conference is scheduled for May 4, 2026, at 11:00 AM, which is optional.

The bid notice does not mention any requirement for sample submission.

The city's protest policy applies to this invitation to bid, and the policy is available at www. ***. *. *

If a bidder violates the established prohibition on communications, the city may disqualify its bid package. Failure to meet the bid opening date and time, irrespective of the mode of delivery, shall result in the rejection of the bid.

The bid notice states that proposals must be submitted on or before 12:00 p. m. noon local time on Friday, May 29, 2026. on or before 12:00 p. m. noon local time on friday, may 29, 2026.

The bid notice states that proposals will be evaluated based on demonstrated experience and qualifications of the firm, the proposed cost for the work, and the availability and capacity of the firm to perform the work in a timely manner. Proposals will be evaluated based on demonstrated experience andqualifications of the firm, the proposed cost for the work, and the availability and capacity of the firm toperform the work in a timely manner.

The bid notice requires proposals to include information regarding your firm's history and qualifications, a description of similar projects completed by your firm, names and phone numbers of references for at least three similar projects, and the appropriate personnel available within the contractor's firm for work on this project. b Information regarding your firms history and qualifications. this section shall include a description of similar projects completed by your firm. c Names and phone numbers of references for at least three similar projects. . . . d this section should indicate the appropriate personnel available within the contractors firm for work on this project that are expected to be assigned.

The bid notice indicates that a contractor may request access to the project sites by calling Christopher Pollack, Natural Resource Specialist, at 630 **** contractor may request access to the project sites by calling christopherpollack, natural resource specialist, at 630 ****.

The bid notice states that any questions about the contents of this RFP must be directed in writing to suzy ravasio, administrative project specialist, at ***@***. *. * before 12:00 p. m. local time on Friday, May 22, 2026. if a contractor has any questions about the contents of this rfp, orabout any matters relating to it including as to any clarification, errors or omissions of or in this rfp, the imanage: **** question must be directed in writing, and not orally, to suzy ravasio, administrative project specialist, at***@***. *. * before 12: 00pm local time on friday, may 22, 2026.

The deadline for quote submission is Friday, May 22, 2026, at 5:00 pm.

The bid notice states that the contractor must be licensed, insured, and experienced with the removal of large trees and portions of trees. They must also be prepared to provide a list of company-owned tree removal and hauling equipment and vehicles, as well as provide local references. The bid also requires a W9 and Escambia contractor insurance requirements on a COI.

The bid notice states that a mandatory on-site, pre-solicitation meeting is scheduled for Monday, May 18, 2026, at 10:00 am.

The question submission deadline is May 21, 2026, at 5:00 pm.

The sealed bid submission deadline is May 28, 2026, at 12:00 PM. Late submittals will not be considered.

The bid notice states that payment shall not be made until delivery has been made, or services performed, in full, and accepted. Payment shall not be due prior to thirty 30 working days following the latest of completion, acceptance, or the rendering of a properly submitted invoice.

The bid notice states that all product or service warranties normally offered by the contractor or bidder shall accrue to the city of pawtuckets benefit, in addition to any special requirements which may be imposed by the city of pawtucket. Every unit delivered must be guaranteed against faulty material and workmanship for a period of one year unless otherwise specified.

The City of Pawtucket reserves the right to award on the basis of cost alone, accept or reject any or all proposals, and to otherwise act in its best interest. Proposals will be evaluated in two phases: an initial review for completeness and an in-depth analysis based on award to the lowest qualified bidder.

No bids will be considered from any individual, firm or corporation that has not had at least five 5 years of satisfactory experience in successfully providing tree and brush clearing services similar to the work proposed under this contract.

The bid notice mentions that failure to comply with certain notices of warning may result in termination of the contract. It also states that the city of pawtucket may assess dollar damages against a vendor or contractor determined to be nonperforming or otherwise in default of their contractual obligations equal to the cost of remedy incurred by the city of pawtucket.

The bid notice does not mention the submission of samples.

Should any vendor object to the condition that proposals are considered irrevocable for ninety 90 days following the opening date, the vendor must provide objection through a question and/or complaint to the purchasing agent prior to the proposal deadline.

The bid notice states that the contract completion deadline is July 31, 2026.

The bid notice indicates that partial payments for completed and approved work at the agreed-upon contract amount will be paid to the contractor periodically as agreed upon. No startup advances will be granted.

The bid notice states that award of contract shall be made to the responsive bidder and that after opening and ranking, an award may be made on the basis of the proposals initially submitted, without discussion, clarification or modification.

To qualify for consideration, all bid packets submitted must include a bid sheet, list of references, schedule of completion time and manpower, contractors liability insurance, SAM. gov registration, TERO compliance utilization plan, Title Ten certification, blue card copy, and a debarment form. Bidders must also attend the mandatory site inspection.

The bid notice mentions that if a contractor defaults on a contract, they will not be eligible for future FW program contracts for a period of one year. It also states that failure to meet completion date or contract specifications not met shall be grounds for default.

All bidders are required to attend a site inspection at the Inchelium Fish Wildlife Office on Thursday, May 14, 2026, at 8:30 am. Bidders must attend this site inspection in order for their bid to qualify for submission.