This is a Request for Bid (RFB) for the replacement of a fuel dispensing system. Bids must be submitted electronically through the city's e-procurement portal. A pre-bid meeting is scheduled for April 1, 2026, at 10:30 AM CT at the City Services Center. Mandatory attachments include descriptive literature on the dispenser model, proposed project schedule, bid bond, public improvement documents, and certification regarding ability to obtain insurance. If your company has had an OSHA violation in the last five years, copies of citations and resolution explanations are required. The contract term is from the date of execution until September 1, 2026, with potential for extension. Payment terms are net 45 days upon receipt of an acceptable invoice after work is performed, inspected, and accepted. A retainage of 3% will be held until all work is completed and accepted. A bid bond for 5% of the bid is required, with the original signed bid bond due within 48 hours of notice. Payment and performance bonds are also required. Contractors must have a drug-free workplace program. The award will be made to the lowest responsive and responsible bidder. The city reserves the right to reject any or all bids. Three customer references with similar project scopes are required. Bidders must provide estimated lead time and time to complete the project. Subcontractor information is required within ten days of award.
The bid notice states that bids will be received electronically before 11:00 AM CT on Wednesday, April 15, 2026. The contract term is from the date the city executes the contract and shall end on September 1, 2026.
The bid notice states that payment terms for work authorized under the contract shall be net forty-five (45) days upon receipt of an acceptable original invoice and after work is performed, inspected and accepted and all required documentation and reports are received in a format acceptable to the city.
The bid notice states that award shall be made to the responsible bidder submitting the lowest responsive bid with regard to the specifications set forth herein.
The bid notice states that in addition to the quoted price, the following is a partial list of the criteria that may be used in our determination of contractor responsibility and responsiveness: adherence to specifications, company's reputation and financial status, company's ability to meet the city's insurance requirements, current lead time, quoted length of time committed for firm pricing, guarantees and warranties, satisfactory demonstration of equipment, past experience and service provided by bidder, strength of bidder's hiring and training program, favorable references from firms with projects of similar scopes that indicate that the bidder has the ability to carry out the work and provide the products specified, strength of company's safety program and history.
The bid notice states that a pre-bid meeting will be held on Wednesday, April 1, 2026, at 10:30 AM CDT at the City Services Center, Fuel Island, 500 15th Avenue SW, Cedar Rapids, Iowa, and all interested bidders are strongly encouraged to attend to examine the work areas and equipment.
