The City of Tulsa is seeking bids for the purchase of HVAC units for a substation. Bids must be submitted by December 3, 2025. A mandatory pre-bid conference is scheduled for November 12, 2025. All questions must be emailed to the assigned buyer by November 24, 2025. The contract term is one year, with potential for additional one-year terms. Delivery must be F. O. B. Tulsa, Oklahoma. A performance demonstration may be required within 30 days of the bid date. The bid award will go to the lowest secure bidder. The city requires two completed bids: 1 original and 1 copy. The city may reject any or all bids. The city will make available on the city’s purchasing website a summary of bids received generally within 5 working days after the bid opening date. The seller must provide a warranty for a minimum of one year from the date of delivery.
The bid states, Bids must state the number of days required for delivery under normal conditions.
The bid states, Payment will be made net 30 days after receipt of a properly submitted invoice or the citys acceptance of the supplies or services, whichever is later.
The bid states, seller shall ensure that each hvac unit and related parts are warranted by the manufacturer to be of good material and workmanship and that manufacturer promptly replace any part or parts which by reason of defective materials or workmanship shall fail under normal use, free of negligence or accident, for a minimum of one 1 year from the date of delivery, unless otherwise stated.
The bid states, generally speaking, the bid award will go to the lowest secure bidder: the supply or service that can best meet the citys needs at the lowest cost.
The bid states, attendance at the prebid conference is required to submit a bid.
The bid states, attendance at the prebid conference is required to submit a bid.
The bid states, during this meeting, bidders who are not recommended for award can issue an appeal and ask that the bid award be reconsidered.
