This is a Request for Proposal (RFP) for the replacement of the BU 3 bucket drive gearbox at the McDuffie Coal Terminal Facility in Mobile, Alabama. The Alabama Port Authority (APA) is seeking proposals for a firm fixed-price, one-time equipment procurement. Key requirements include specific design specifications for the gearbox, lubrication system, gearing, housing, bearings, and seals. Offerors must provide technical data sheets, confirm compliance with specifications, state manufacturing and delivery lead times, and include a completed pricing schedule. The contract will be awarded to the responsible offeror whose proposal is most advantageous to the APA, considering technical conformance, past performance, delivery schedule, and price. Payment terms are net 30 days upon delivery and acceptance of all equipment. The closing date for receipt of offers is May 29, 2026, at 2:00 PM Central Time. Product samples may be required.
The bid notice does not explicitly state a delivery deadline for the gearbox itself, but it does mention that offerors should propose their standard manufacturing and delivery lead times. The anticipated award date is on or about June 9, 2026.
The bid notice states that for this one-time firm fixed-price equipment purchase, payment shall be made upon delivery and acceptance of all equipment. The payment milestone is 100% of the contract value upon delivery acceptance of all equipment at McDuffie Coal Terminal, with payment terms of net 30 days.
The bid notice states that the contractor expressly warrants that the products and/or services furnished hereunder shall be free from defects in material, workmanship, and design, and shall be according to the best applicable industry standard practices. The materials used shall be new, unless otherwise specified, and of first-class quality. The contractor shall promptly repair, modify, or replace any defective products or work within twenty-four (24) months from the date of APA's final acceptance. Any repaired, modified, or replaced products/work shall be additionally warranted for twelve (12) months after completion of such repair, modification, or replacement.
The APA will award a contract resulting from this solicitation to the responsible offeror whose written technical and pricing proposal offer conforming to the solicitation will be most advantageous to the Alabama Port Authority, price and other factors considered. The following factors shall be used to evaluate offers: technical conformance to specifications, past performance, delivery schedule, and price. Technical, past performance, and delivery schedule when combined, are equal in importance in terms of the technical selection criteria.
The bid notice requires offerors to submit a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements, including product literature if necessary. Offerors must also provide past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references including contract numbers, points of contact with telephone numbers and other relevant information.
The bid notice states that liquidated damages shall apply in the event the contractor fails to timely deliver the products and/or fails to timely achieve final acceptance of the services. Liquidated damages shall be calculated at a rate of **** per calendar day, but total liquidated damages shall not exceed 10% of the total contract value.
The bid notice states that when required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers.