Medical Waste Government Bids & RFPs

The period of performance for the base year is from 07/01/2026 through 06/30/2027.

Invoices shall be submitted monthly in arrears. Payment will be made by EFT.

The contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

The government will award a contract to the technically acceptable responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. Technical capability and management approach are weighted higher than price.

Prime contractor key personnel must show at least three years working with VAMHCS operations and Maryland environmental regulatory interface, with expertise in specific environmental disciplines. The prime contractor must have an office within 75 miles of the Perry Point VA Medical Center.

Work will be done electronically or virtually with site visits as needed or requested by COR or designated VAMHCS personnel.

In the event of the contractor's or a subcontractor's noncompliance with clause ****, this contract may be canceled, terminated, or suspended in whole or in part, and the contractor or subcontractor may be declared ineligible for further government contracts.

Proof of technical capability is a written asbestos abatement plan and all required certifications needed to properly perform this requirement. The contractor has the capability of planning an asbestos abatement which meets applicable local, state, and federal regulatory requirements. Documentations showing the contractor employs appropriately certified asbestos abatement workers and at least one asbestos abatement supervisor.

The COR, their designee, or the VA industrial hygienist reserves the right to stop work if the contractor violates federal regulations regarding the safe handling, removal, or transportation of asbestos containing materials and/or worksite safety that may cause serious illness or injury to onsite personnel.

Sealed bids must be received prior to 2:00 p. m. on June 17, 2026. Bids delivered at or after 2:00 p. m. will not be accepted.

Invoices will be processed for payment when approved by the appropriate division's project manager or designee. The county's payment of an invoice shall not constitute evidence of the county's acceptance of the bidder's performance.

Unless otherwise specified, the bidder agrees that the goods furnished under this bid shall be covered by the most favorable commercial warranty the bidder gives to any customer for comparable goods.

Award will be made based on overall low bid, meeting qualifications and specifications. In addition to price, the following may be considered: vendors evaluation quality of performance on previous projects, ability, capacity, equipment and skill, ability to fulfill contract within time specified, character, integrity, reputation, judgment, experience and efficiency, previous and existing compliance with laws, sufficiency of financial resources, quality, availability and adaptability of suppliers, ability to provide future maintenance and service, and the number and scope of conditions attached to the bid.

Vendor must have been in business under the same FEIN number for the past two years. Vendors must possess a Polk County local business tax receipt. Vendor must be currently registered with the Florida Department of Health. Bidder must not be debarred, suspended, or in the process of being debarred or suspended with the county. Vendor must provide three references from clients in which the bidder has performed similar size and scope services.

Failure to follow instructions could result in bid disqualification. Nonconformance to bid conditions may result in bidder being found in default, in which event any and all reprocurement costs may be charged against the defaulting vendor. This nonconformance may result in immediate cancellation of the purchase order.

Samples of items, when called for, must be furnished free of expense and may, upon request, be returned at the bidder's expense.

Any bidder desiring to file a bid protest, with respect to a recommended award of any bid, shall do so by filing a written protest. The written protest must be in the possession of the procurement division within three (3) working days of the notice of recommended award mailing date.

Failure to follow instructions could result in bid disqualification. Failure to upload the completed bid sheet will result in the bid submittal being deemed nonresponsive. Any bidder violates or is a party to a violation of the code of ethics of Polk County or the State of Florida, with respect to this bid, such bidder may be disqualified.

The submission deadline for responses to this RFI is June 22, 2026, at 16:30 CEST.

This is an RFI for market research and planning purposes, not a request for proposals. There are no award criteria at this stage.

Interested parties should provide a capability statement demonstrating their ability to execute the tasks outlined in the draft PWS, including relevant corporate experience, CAGE code, UEI, and SAM. gov registration.

The government is not seeking proposals at this time and will not accept unsolicited proposals. All costs associated with responding to this RFI will be solely at the interested party's expense.