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Bidders must use the electronic bid system (eBid) for submitting responses and complete all required fields. Bidders must be registered on the owner's eBid site. Responses will not be accepted after the closing time and date. Bidders should include any deviations from the solicitation documents on company letterhead and attach them to the response. The owner reserves the right to accept or reject deviations. Bidders shall not attempt to influence or discuss the solicitation with any owner employee, elected official, agent, or evaluator other than the purchasing staff. If bidding on a construction contract, the owner's most current standard specifications for municipal construction apply. Bidders shall promptly notify purchasing staff of any ambiguity, inconsistency, or error in the bidding documents. Questions regarding the bidding documents should be submitted through eBid. Changes to the bidding documents may be issued electronically via addendum in eBid. Oral interpretations or changes are not binding. By electronically signing and submitting a response, the bidder agrees the submitted pricing has been arrived at independently. If alternates are allowed, bidders must identify and prove the alternate item is equal to or better than the specified product. If requested, bidders shall provide and/or demonstrate the exact items proposed within seven calendar days. Samples will be returned at bidder's expense after receipt by the owner. The owner reserves the right to request samples. The owner reserves the right to cancel orders if delivery is not made within the specified times. Warranties, guarantees, and maintenance policies should be uploaded in eBid. Bid specifications shall set forth warranties and guarantees. Bid security, if required, must be submitted with the solicitation and sent to the purchasing division within three days of closing. The owner reserves the right to conduct and consider reference checks. The electronic signature is considered an offer. No response shall be modified or withdrawn for a period of ninety calendar days after closing. The solicitation will be awarded to the lowest responsive, responsible bidder whose offer is most advantageous to the owner. The owner reserves the right to reject any or all responses. Depending on the type of service or commodity provided, a purchase order or contract will be employed. The laws of the state of Nebraska shall govern the rights, obligations, and remedies of the parties. Any solicitation for public improvement shall comply with Nebraska revised statutes sections **** and 771324. The owner requires compliance with all federal, state, and local laws regarding equal opportunity. The bidder shall be responsible for determining whether it is subject to the living wage ordinance. Bidders shall take special notice of the insurance provisions required for owner contracts. The owner is generally exempt from any taxes imposed by the state or federal government. All parties of any owner agreement shall be subject to audit. In accordance with **** through ****, the awarded bidder agrees to register with and use a federal immigration verification system.
Bid specifications shall set forth warranties and guarantees. If not described therein, then as a minimum requirement of the owner, the bidder will guarantee in writing that any defective components discovered within a one 1 year period after the date of acceptance of products shall be replaced at no expense to the owner. Replacement parts of defective components shall be shipped at no cost to the owner. Shipping costs for defective parts required to be returned to the bidder shall be paid by the bidder. Work performed for services shall include a one 1 year warranty beginning upon completion of services. There shall be an additional one 1 year warranty for defects in services rendered beginning on the date that the defects are corrected.
The solicitation will be awarded to the lowest responsive, responsible bidder whose offer will be most advantageous to the owner, and as the owner deems will best serve the requirements and interests of the owner.
If requested by the owner, bidders shall provide and/or demonstrate the exact items proposed within seven 7 calendar days from receipt of such request. If items are small and mailable and the bidder is proposing an alternate product, the bidder shall supply a sample of the exact item. Samples will be returned at bidders expense after receipt by the owner of acceptable goods. The bidder should indicate how samples are to be returned. When requested, samples will be furnished at the bidders expense prior to the closing of the solicitation, unless another time is specified. Each sample should be labeled clearly, and identify the bidders name, the solicitation number and title, item number, and the brand and model number, if applicable. Samples submitted must be the commodities or equipment which would be delivered if awarded the solicitation.
