Candy Machine Government Bids & RFPs

Responses must be received by July 31, 2026, 10:30 AM CT. Deliveries are to be made between 7:00 AM and 2:00 PM on the date specified on the purchase order, but not between 11:00 AM and noon.

Payment will be made in accordance with the pricing provided on Exhibit C. Invoices must include the contract or purchase order number and describe the work completed. HHSC will acknowledge satisfactory performance before approving payment.

The award will be made to the bidder who provides the best value to the state, considering the bidder meeting or exceeding requirements, ability to meet performance delivery requirements, and price.

Bidders must submit a comprehensive response including all required information and documentation to ensure they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods and/or services.

HHSC reserves the right to purchase late items on an emergency basis and charge any resulting increase in price to the awarded vendor. Noncompliance or failure to timely correct a deficiency may result in delayed payment or nonpayment.

Texas Administrative Code, Title 1, Part 15, Chapter 391, Subchapter C provides a formal protest procedure.

Failure to comply with sole point of contact requirements, submitting exceptions to the IFB, including assumptions in a response, not submitting required documentation, or submitting late responses may result in disqualification.

The estimated historical spend for the same or similar goods or services is $75,**** for the period September 01, 2025 to August 31, 2026.

Responses to this IFB must be received by July 28, 2026, 10:30 AM CT. Deliveries are to be made between 7:00 am and 2:00 pm on the date specified, but not between 11:00 am and noon.

Payment will be made in accordance with the pricing provided on Exhibit C Pricing Sheet. The pricing is considered all-inclusive. Invoices must be submitted monthly or as otherwise indicated on the purchase order.

All responses will be evaluated according to: bidder meeting or exceeding the requirements and specifications, bidders ability to meet performance delivery requirements, and price. The award will be made to the bidder whose response offers the best value to the state.

To be considered for award, bidders must submit a comprehensive response which includes all required information and documentation as outlined in this IFB to ensure the bidder meets all requirements, possesses the required experience and qualifications, and has the capacity to provide the goods and/or services described in this IFB.

HHSC reserves the right to purchase late items on an emergency basis and charge any resulting increase in price to the awarded vendor. Products delivered that fail to meet specifications or are not the actual items awarded on the contract shall be rejected or returned at the vendors expense.

Questions or clarifications submission deadline is July 20, 2026, 5:00 pm.

Failure to comply with sole point of contact requirements may result in disqualification. Including assumptions in a response could result in disqualification. Failure to submit required documents or information by the deadline may result in disqualification.

The estimated historical spend is $55,**** for the period FY25 09/01/2024 to 08/31/2025.

This is a request for prequalification of vendors.

Responses must be received by July 13, 2026, 10:30 AM CT.

Payment will be made in accordance with chapter **** of the Texas Government Code, the Texas Prompt Payment Act.

Award will be made to the bidder who provides the best value to the state, considering bidder meeting or exceeding requirements, ability to meet performance delivery, and price.

Bidders must submit a comprehensive response including all required information and documentation to ensure they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods and/or services.

Failure to comply with IFB requirements, including submission instructions, or including assumptions in a response may result in disqualification.

The estimated historical spend for the same or similar goods or services is $50,**** for the period September 01, 2025, to August 31, 2026.

Machines must be operating within thirty (30) days from the time of award, or July 1, 2026, whichever is later.

Payments of at least 1/12 of the yearly guarantee amount are to be made monthly, beginning one month after machines are installed. Contractor will furnish an accounting with each monthly payment.

Awarding of the contract will be based on yearly payment guarantee, payment will be made according to the greater of option a. and option b.

Vendor must sign and return the official bid form and attached specifications. Provide a certificate of liability insurance prior to working on campus.

Any penalties or expenses caused by contractor's failure to obtain any necessary licenses or pay necessary fees will be paid by the contractor.

All documents must be signed and dated in order for bid consideration. Vendor must sign and return the official bid form and all attached specifications by the bid due date and time to be considered for bid award.