Candy Machine Government Bids & RFPs

This is a request for prequalification of vendors.

Responses must be received by July 13, 2026, 10:30 AM CT.

Payment will be made in accordance with chapter **** of the Texas Government Code, the Texas Prompt Payment Act.

Award will be made to the bidder who provides the best value to the state, considering bidder meeting or exceeding requirements, ability to meet performance delivery, and price.

Bidders must submit a comprehensive response including all required information and documentation to ensure they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods and/or services.

Failure to comply with IFB requirements, including submission instructions, or including assumptions in a response may result in disqualification.

The estimated historical spend for the same or similar goods or services is $50,**** for the period September 01, 2025, to August 31, 2026.

Machines must be operating within thirty (30) days from the time of award, or July 1, 2026, whichever is later.

Payments of at least 1/12 of the yearly guarantee amount are to be made monthly, beginning one month after machines are installed. Contractor will furnish an accounting with each monthly payment.

Awarding of the contract will be based on yearly payment guarantee, payment will be made according to the greater of option a. and option b.

Vendor must sign and return the official bid form and attached specifications. Provide a certificate of liability insurance prior to working on campus.

Any penalties or expenses caused by contractor's failure to obtain any necessary licenses or pay necessary fees will be paid by the contractor.

All documents must be signed and dated in order for bid consideration. Vendor must sign and return the official bid form and all attached specifications by the bid due date and time to be considered for bid award.

The bid notice does not explicitly state a delivery deadline for the vending services. The closing date for proposals is May 15, 2026.

The bid notice states that MISD is seeking proposals from professional vending machine service companies. Specific qualification criteria are not detailed in the provided text.

The bid notice specifies a question cut off date of May 8, 2026, which may relate to challenge or clarification deadlines.

The contract period for candy snack vending machine services is from July 1, 2026, to June 30, 2027.

Payment to the university will be made once per month by the 10th of each month for the preceding month's commission. The awarded vendor will furnish the university with a report of sales by building with detail by machine.

The manufacturers standard warranty will apply unless otherwise stated in the solicitation.

The university makes no sales volume guarantees, but will evaluate bids on the expectation of gross receipts of fifty-five thousand 55,000 dollars in candy snack sales.

Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for any items.

In the event that the vendor should fail to perform according to the terms of the contract, the university may, at its option, cancel the contract upon sixty 60 days advance notice in writing.

Each bidder is responsible for reviewing the vending locations prior to submitting a bid.

If the bidder needs to submit a change, question, exception, or modification to any aspect of the bid specifications, terms, conditions, or bidder instructions, it must be done in written form submitted to the Louisiana Tech University Office of Purchasing prior to the bid opening date.