Coffee Supplies Government Bids & RFPs

The event is scheduled to be held in Guatemala City from December 14 to 18, 2026.

Payment terms for the U. S. Government are net 30 days after receipt of a valid invoice. Payments will be made via electronic funds transfer (EFT).

Award will be made to the lowest priced, acceptable, responsible quoter.

Offerors must provide evidence of SAM registration and have the capacity, personnel, equipment, and financial resources to meet the event requirements.

The due date to submit questions for this solicitation is August 5, 2026, by 17:00 hours.

Incomplete proposals will not be accepted. Failure to register in the SAM database within the prescribed time may result in award to the next otherwise successful registered quoter.

Responses must be received by August 17, 2026, 10:30 AM.

Payment will be made in accordance with chapter **** of the Texas Government Code, the Texas Prompt Payment Act.

Award will be made to the bidder who provides the best value to the state of Texas, considering meeting or exceeding requirements and specifications, ability to meet performance delivery requirements, and price.

Bidders must submit a comprehensive response including all required information and documentation to ensure they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods and/or services.

Failure to comply with sole point of contact communication rules, not submitting a properly completed HUB subcontracting plan, or submitting late responses may result in disqualification.

Delivery must be made on dates and during hours as specified in the contract. Noncompliance may result in rejection unless prior approval is granted by the director of dietetic services.

Payments will be made upon receipt of invoices after commodities have been delivered and accepted.

Items designated for the federal government donated commodity program will be awarded by the lowest bid.

If the vendor fails to remove rejected commodities, the state may purchase on the open market and charge the vendor any increase in price plus **** for liquidated damages. Partial or late deliveries or incorrect items may be rejected and any difference in price for repurchase will be charged to the defaulting vendor, plus **** for liquidated damages.

Samples may be submitted to the DPW Dietary Advisory Committee for formal evaluations and approval. Samples must be properly labeled and identified with bidder information.

No further awards will be made to any firm with any unpaid laboratory bill or unpaid surcharge/liquidation assessment.

Proposals must be received by August 31, 2026, 4:00 PM ET. The anticipated effective date of the contract is September 2026.

Payment shall be made within thirty 30 working days of receipt of goods and/or services and upon receiving an accurate invoice with acceptable documentation of completed work/delivery.

The award will be made based on technical criteria, with a maximum of 400 points for technical evaluation. Cost evaluation has 0 points. Oral presentations may be required for the top 3 highest scored offerors.

Offerors must be qualified, experienced, financially sound, and responsible, with sufficient qualified staffing resources, demonstrated experience, and appropriate financial resources. They must adhere to all applicable provisions of Kentucky Revised Statutes.

Penalties may include contract cancellation for non-adherence to brand standards, or for failure to cure defaults within specified timeframes.

Site visits are mandatory for proposals to be considered for award. The deadline for mandatory site visits is August 6, 2026, 4:00 PM ET.

Disqualification risks include violating communication restrictions, submitting proposals with non-conforming terms, failing to sign required documents, submitting unreasonable prices, or having undisclosed conflicts of interest.